Dynamic Admin & Operations Assistant

BICT Engineering Sdn Bhd; Bayan Lepas; On-site; MYR 33,000 - 47,000; Full time

Job summary

BICT Engineering Sdn Bhd in Bayan Lepas, Penang, is seeking an Administration Officer to help ensure smooth office operations and maintain orderly filing systems.

You will answer calls, handle emails, schedule appointments, process invoices, prepare basic reports, and enter data into databases and spreadsheets. Fresh graduates with a Diploma and SAP knowledge are encouraged to apply; experience in accounting or AR/AP is a plus, and teamwork is essential.

Qualifications

• Diploma level is required.
• Strong communication and time management skills with a sense of urgency to meet deadlines.
• SAP knowledge is advantageous.
• 1–3 years of experience is a plus.
• Fresh graduates are welcome to apply.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Maintain physical and digital filing systems.
• Answer phone calls, direct callers, schedule appointments, receive packages, and assist visitors.
• Respond to emails and other digital queries and correspondence.
• Draft and prepare basic reports and documents.
• Input and update information in databases and spreadsheets.
• Generate invoices and ensure compliance with accounting standards.
• Perform goods receipts and verify quantities and condition of incoming goods.
• Collaborate with administrative staff and support colleagues as needed.
• Conduct fixed asset stock takes yearly.
• Accounts tasks: SOA, AR, AP, and aging reports; gather invoices for payment.
• Process staff, vendor and customer creation documentation; monitor receivables.

Skills

Communication skills

Time management

Sense of urgency

Fresh graduates welcome

Education

Diploma level

Tools

SAP

Job description

BICT Engineering Sdn Bhd in Bayan Lepas, Penang, is seeking an Administration Officer to help ensure smooth office operations and maintain orderly filing systems.

You will answer calls, handle emails, schedule appointments, process invoices, prepare basic reports, and enter data into databases and spreadsheets. Fresh graduates with a Diploma and SAP knowledge are encouraged to apply; experience in accounting or AR/AP is a plus, and teamwork is essential.