Document & Dispatch Coordinator

Private Advertiser; Puchong; On-site; MYR 30,000 - 42,000; Full time

Job summary

Private Advertiser is seeking an Admin Assistant – Document & Dispatch to support day-to-day administrative tasks, including signature coordination, dispatch, mail management, filing and general office support.

The role requires a careful, organized individual who can manage physical documents, maintain accurate records and perform routine tasks independently with English and Bahasa Malaysia communication.

Qualifications

• At least 1 year of administrative experience preferred.
• Fresh graduates with good organisation and communication skills may also be considered.
• Basic proficiency in Microsoft Word and Excel.
• Able to prepare simple business letters using existing templates.
• Able to maintain basic Excel trackers accurately.
• Able to communicate in English and Bahasa Malaysia; willing to travel locally for document delivery/collection.

Responsibilities

• Prepare documents for management signatures and arrange in the correct signing sequence.
• Manage cover letters, acknowledgement documents and proofs of delivery.
• Handle incoming mail, sort and forward time-sensitive correspondence.
• Maintain proper filing of documents and records, both physical and electronic.
• Support printing, photocopying, scanning and basic office admin tasks.
• Assist other departments with simple administrative duties as required.

Skills

Attention to detail

Organised

Independent working

Communication skills

Microsoft Word

Microsoft Excel

English language

Bahasa Malaysia

Time management

Education

No formal degree required

Tools

Microsoft Excel

Job description

Private Advertiser is seeking an Admin Assistant – Document & Dispatch to support day-to-day administrative tasks, including signature coordination, dispatch, mail management, filing and general office support.

The role requires a careful, organized individual who can manage physical documents, maintain accurate records and perform routine tasks independently with English and Bahasa Malaysia communication.