Document Controller - SGW1A

Dynaciate Engineering; Kuala Selangor; On-site; MYR 36,000 - 60,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented document controller to manage electronic and hard copy engineering documents, drawings, and correspondence. You will maintain the Master Document Register and Distribution Matrix, track revisions, and ensure timely distribution to staff and subcontractors.

The role involves filing, updating project logs, and supporting ISO internal audits. SPM qualification or 2-3 years in document control are preferred in this entry-level position for Malaysia.

Qualifications

• SPM qualification or 2–3 years experience in document control.
• Experience setting up Master Document Register and Distribution Matrix.
• Filing and organizing documents (electronic and hard copies).

Responsibilities

• Set up Master Document Register and Distribution Matrix.
• Track, transmit, and file electronic engineering documents, drawings and correspondence.
• Maintain document control records and ensure revisions are current.
• Prepare transmittals and distribute documents; maintain logs.
• Ensure controlled copies of latest approved documents are given to staff and subcontractors.
• Auditee for Internal Audit ISO requirements.

Skills

Document control

ISO compliance

Attention to detail

Education

SPM

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

In charge of document and record control procedure.

Responsible for setting up Master Document Register, Distribution Matrix.

Track, transmit, and accurately file electronic engineering documents, drawings,and correspondence.

Daily maintenance on a per project basis of all incoming and outgoing Project Documentation and transmittals

Maintain document control records advising which technical document revisionsare current.

Filing and organisation of documents (both electronic and / or hardcopies) and ensure appropriate storage.

Update to project team members of all revisions, and additions to project documents.

Prepare transmittals and distribute all documents and correspondence effectively and maintain the logs.

Makes sure that controlled copies of latest approved documents are given to appropriate staff, and subcontractors as applicable.

Make sure that acknowledge receipt received from Client and other third parties.

As auditee for Internal Audit ISO's

Authorities:

Ensure all staff follow correct documentation as per ISO requirement

As internal auditee

Academic Qualification:

S.P.M. or minimum 2-3 years experiences.