Document Controller cum Project Admin

Unimech Energy Sdn Bhd; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Unimech Energy Sdn Bhd is seeking a detail-oriented Document Controller to manage regulatory submissions and ensure compliant document control processes. You will maintain the EDMS, track drawings, correspondence, and approval statuses, and audit documents for conformance with company and authority guidelines.

You will work closely with project and contracts teams in Petaling Jaya to expedite responses and support administrative needs, ensuring timely document preparation and tracking.

Qualifications

• Experience with document control and regulatory submissions.
• Experience auditing documents for compliance.
• Ability to coordinate with project teams and authorities.
• Strong administrative support skills.

Responsibilities

• Prepare, format, and verify document packages for submissions.
• Maintain EDMS for real-time tracking of drawings, correspondence, and approvals.
• Audit incoming and outgoing documents for compliance.
• Follow up with project teams and authority officers to expedite responses.
• Provide administrative support to contracts and commercial teams.
• Assist the contract team with document prep and tracking.
• Work in Petaling Jaya.

Skills

Document control

EDMS

Regulatory submissions

Administrative support

Tools

EDMS system

Job description

Prepare, format, and verify all technical and administrative document packages for official submissions to regulatory authorities.

Maintain the Electronic Document Management System (EDMS) to ensure real-time tracking of drawings, correspondence, and approval statuses.

Audit incoming and outgoing documents to ensure strict compliance with both company standards and authority guidelines.

Follow up closely with project teams and external authority officers to expedite responses and clear comments quickly.

Provide administrative support to the contracts team.

Support the contract team with document preparation and tracking.

Assist the commercial team in managing contractual documentation.

Able to work in Petaling Jaya

For Malaysian only

What can I earn as a Document Controller