Document Controller

AFA PROJECT AND MANAGEMENT SERVICES SDN. BHD.; Batu Caves; On-site; MYR 33,000 - 58,000; Full time

Job summary

AFA PROJECT AND MANAGEMENT SERVICES SDN. BHD. is seeking a Document Controller to organize and manage requirement documentation across projects. You will ensure timely processing of correspondence, maintain versioned records, and uphold ISO standards within a dynamic HQ environment.

The role requires a Diploma and at least one year in administration, with strong MS Office skills. This on-site position offers exposure to multiple subsidiaries within the AFA Group.

Qualifications

• Diploma in any field.
• Minimum 1 years working experience in administrative.
• Proficient in Microsoft Office application (Word, Excel, PowerPoint).

Responsibilities

• Manage and control project documents, records, and coreespondence maintained at HQ level.
• Receiving and managing all official correspondence with authorities, government agencies, stakeholders, consultants, contractors, and corporate communications.
• Ensure all received letters and documents were stamped with the date of receipt and accurately recorded, scanned, copied and distributed to recipient and relevant project team members in a timely manner.
• Filing and maintain all letters, documents and drawings are properly labelled, versioned, and stored according to company standards.
• Carrying out documents are regularly updated, with the older revisions are stamped superseded.
• Ensure all outgoing letters, documents and drawings sent physically have a transmittal.
• Ensure all documentation follow the ISO standard.

Skills

Microsoft Office

Education

Diploma in any field

Tools

Microsoft Office

Job description

Document Controller is responsible for ensuring that requirement documentation system is fully implement in an organized and efficient manner for easy tracking.

Responsibilities:

• Manage and control project documents, records, and coreespondence maintained at HQ level.
• Receiving and managing all official correspondence with authorities, government agencies, stakeholders, consultants, contractors, and corporate communications.
• Ensure all received letters and documents were stamped with the date of receipt and accurately recorded, scanned, copied and distributed to recipient and relevant project team members in a timely manner.
• Filing and maintain all letters, documents and drawings are properly labelled, versioned, and stored according to company standards.
• Carrying out documents are regularly updated, with the older revisions are stamped superseded.
• Ensure all outgoing letters, documents and drawings sent physically have a transmittal.
• Ensure all documentation follow the ISO standard.

Requirements:

• Diploma in any field.
• Minimum 1 years working experience in administrative.
• Proficient in Microsoft Office application (Word, Excel, PowerPoint).

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Document Controller?
• Which of the following types of qualifications do you have?
• Do you have experience using Document Management Systems?
• How much notice are you required to give your current employer?

At AFA Group, we are more than a company—we are a catalyst for progress. As the parent organization overseeing five specialized subsidiaries—AFA PRIME Berhad, AFA Construction and Engineering, AFA Systems and Services, AFA Project and Management Services, and AFA Properties—we bring together expertise, reliability and a shared commitment to excellence.

At AFA Group, we are more than a company—we are a catalyst for progress. As the parent organization overseeing five specialized subsidiaries—AFA PRIME Berhad, AFA Construction and Engineering, AFA Systems and Services, AFA Project and Management Services, and AFA Properties—we bring together expertise, reliability and a shared commitment to excellence.

What can I earn as a Document Controller