Document Controller, Senior Executive Kuala Selangor、Johor Bahru Corporate function / Support - Quality management / Project management

Feishu; Kuala Selangor, Johor Bahru; On-site; MYR 40,000 - 68,000; Full time

Job summary

Feishu is seeking a detail-oriented Document Controller to manage project documents, drawings, RFIs, and submittals in a construction/engineering setting in Malaysia. You will maintain document control registers, ensure proper numbering, and distribute latest versions to stakeholders.

You will work closely with project teams, consultants, subcontractors, and clients, uphold confidentiality, and support audits and training on document control systems as needed.

Qualifications

• Proven experience as a Document Controller or similar role, preferably in construction, engineering, or technical industries.
• Familiarity with project documentation such as drawings, technical specifications, contracts, etc.
• Proficiency in document control software (e.g., Aconex, Procore, EDMS, SharePoint) and MS Office Suite.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.
• Excellent oral and written communication skills in English, preferably Mandarin

Responsibilities

• Maintain document control registers/logs for tracking project documents, correspondence, drawings, RFIs, submittals, and transmittals.
• Ensure proper documentation numbering, classification, sorting, filing, and retrieval in physical or electronic formats.
• Distribute documents to relevant stakeholders ensuring the latest versions are used.
• Maintain version control and ensure obsolete documents are removed from circulation.
• Work closely with project teams, consultants, subcontractors, and clients to ensure timely document exchange.
• Support the implementation and compliance with document control procedures and policies.
• Assist with regular audits to ensure document integrity and accuracy.
• Train staff on document control systems and procedures if needed.
• Ensure confidentiality and security of sensitive information.
• To help with the issue of EI, prepare the documents and arrange for the signing of the documents.

Skills

Document control

Organizational skills

Time management

Attention to detail

Written and verbal communication

Independent work

Team collaboration

English-Mandarin communication

Tools

Aconex

Procore

EDMS

SharePoint

MS Office Suite

Job description

Kuala Selangor, Johor Bahru Full-time Corporate function / Support - Quality management / Project management

Responsibilities

• 1. Maintain document control registers/logs for tracking project documents, correspondence, drawings, RFIs, submittals, and transmittals.


• 2. Ensure proper documentation numbering, classification, sorting, filing, and retrieval in physical or electronic formats.


• 3. Distribute documents to relevant stakeholders ensuring the latest versions are used.


• 4. Maintain version control and ensure obsolete documents are removed from circulation.


• 5. Work closely with project teams, consultants, subcontractors, and clients to ensure timely document exchange.


• 6. Support the implementation and compliance with document control procedures and policies.


• 7. Assist with regular audits to ensure document integrity and accuracy.


• 8. Train staff on document control systems and procedures if needed.


• 9. Ensure confidentiality and security of sensitive information.


• 10. To help with the issue of EI, prepare the documents and arrange for the signing of the documents.

Qualifications

• 1. Proven experience as a Document Controller or similar role, preferably in construction, engineering, or technical industries.


• 2. Familiarity with project documentation such as drawings, technical specifications, contracts, etc.


• 3. Proficiency in document control software (e.g., Aconex, Procore, EDMS, SharePoint) and MS Office Suite.


• 4. Excellent organizational and time management skills.


• 5. Strong attention to detail and accuracy.


• 6. Good written and verbal communication skills.


• 7. Ability to work independently and as part of a team.


• 8. Excellent oral and written communication skills in English, preferably Mandarin