Document Controller, Assistant Manager

Bridge Data Centres Malaysia Sdn Bhd; Johor Bahru; On-site; MYR 42,000 - 70,000; Full time

Job summary

Bridge Data Centres Malaysia Sdn Bhd in Johor Bahru is seeking a competent Document Controller to establish and maintain robust document control processes. You will manage registers, classifications, and timely distribution of drawings, RFIs, submittals, and transmittals across project teams.

The role requires meticulous attention to detail, strong organizational skills, and proficiency with Aconex, Procore, EDMS, and SharePoint, plus MS Office.

Job description

Document Controller establishes processes for effective document control. Plans and directs documentation projects and timelines.

RESPONSIBILITIES

• 1. Maintain document control registers/logs for tracking project documents, correspondence, drawings, RFIs, submittals, and transmittals.
• 2. Ensure proper documentation numbering, classification, sorting, filing, and retrieval in physical or electronic formats.
• 3. Distribute documents to relevant stakeholders ensuring the latest versions are used.
• 4. Maintain version control and ensure obsolete documents are removed from circulation.
• 5. Work closely with project teams, consultants, subcontractors, and clients to ensure timely document exchange.
• 6. Support the implementation and compliance with document control procedures and policies.
• 7. Assist with regular audits to ensure document integrity and accuracy.
• 8. Train staff on document control systems and procedures if needed.
• 9. Ensure confidentiality and security of sensitive information.
• 10. To help with the issue of EI, prepare the documents and arrange for the signing of the documents.

REQUIREMENTS

• 1. Proven experience as a Document Controller or similar role, preferably in construction, engineering, or technical industries.
• 2. Familiarity with project documentation such as drawings, technical specifications, contracts, etc.
• 3. Proficiency in document control software (e.g., Aconex, Procore, EDMS, SharePoint) and MS Office Suite.
• 4. Excellent organizational and time management skills.
• 5. Strong attention to detail and accuracy.
• 6. Good written and verbal communication skills.
• 7. Ability to work independently and as part of a team.
• 8. Excellent oral and written communication skills in English, Chinese and Thai.

Preferred Qualifications:

• 1. Diploma or Bachelor's degree in Engineering, Architecture, Construction Management, or a related field.
• 2. Knowledge of ISO standards, QA/QC procedures, and document retention practices.
• 3. Experience working in a multi-disciplinary and multicultural team environment.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Backed by global investment firm Bain Capital, Bridge Data Centres (BDC) is a Southeast Asia-based hyperscale data infrastructure builder committed to driving a fast-evolving digital future. We support our clients' cloud-first and AI-driven strategies through hyperscale, build-to-suit, and colocation solutions. We build big, deliver fast, and stay cost efficient. Starting in Southeast Asia, our ambition is global. Together with Bain Capital's sister platforms in Europe and the US, BDC is positioned to deliver 3 GW of capacity by 2030, empowering tech clients worldwide.

Backed by global investment firm Bain Capital, Bridge Data Centres (BDC) is a Southeast Asia-based hyperscale data infrastructure builder committed to driving a fast-evolving digital future. We support our clients' cloud-first and AI-driven strategies through hyperscale, build-to-suit, and colocation solutions. We build big, deliver fast, and stay cost efficient. Starting in Southeast Asia, our ambition is global. Together with Bain Capital's sister platforms in Europe and the US, BDC is positioned to deliver 3 GW of capacity by 2030, empowering tech clients worldwide.

What can I earn as a Document Controller