Document Controller

Zacklim Flat Floor Specialist; Selangor; On-site; MYR 45,000 - 78,000; Full time

Job summary

Zacklim Flat Floor Specialist in Malaysia manages QMS and EMS documentation and records. The role focuses on control, revision, distribution and access to documents, supporting ISO audits and maintaining evidence for corrective actions.

The position requires knowledge of ISO 9001:2015 and ISO 14001:2015, plus proficiency with MS Office and document management platforms. Strong organization and communication are essential for success.

Qualifications

• Diploma/Degree in Business Administration, Quality Management, Engineering, Environmental Management or related field.
• Basic knowledge of ISO 9001:2015 & ISO 14001:2015.
• Understanding of document and record control principles.
• Proficient in Microsoft Office and familiar with Microsoft Teams/SharePoint or equivalent document management systems.
• Good document organization, filing, communication and follow up skills.

Responsibilities

• Maintain and control all QMS & EMS documented information.
• Coordinate with Process Owners/HOSs for new documents or document revisions.
• Ensure controlled documents are distributed to relevant personnel and departments.
• Maintain access to controlled documents through the approved document management system, such as Microsoft Teams, SharePoint or server.
• Assist the ISO Coordinator during surveillance, certification and internal audits.

Skills

document organization

filing

communication

follow up

Education

Business Administration / Quality Management

Tools

Microsoft Office

SharePoint

Teams

Job description

• Maintain and control all QMS & EMS documented information.
• Ensure documents are properly identifying, numbered, dated and approved before use.

2. Document Preparation & Revision

• Coordinate with Process Owners/HOSs for new documents or document revisions.
• Check document number, revision number, effective date, approval and required document-control information.

3. Document Distribution & Access

• Ensure controlled documents are distributed to relevant personnel and departments.
• Maintain access to controlled documents through the approved document management system, such as Microsoft Teams, SharePoint or server.

4. Record Control

• Ensure records are properly identified, stored, protected and retrievable.
• Monitor record retention periods and coordinate disposal of expired records.

5. ISO Audit Support

• Assists the ISO Coordinator during surveillance, certification and internal audits.
• Assists in maintaining documentary evidence related to corrective actions and audit findings.

Requirement :

• 1. Diploma/Degree in Business Administration, Quality Management, Engineering, Environmental Management or related field.
• 2. Basic knowledge of ISO 9001:2015 & ISO 14001:2015.
• 3. Understanding of document and record control principles.
• 4. Proficient in Microsoft Office and familiar with Microsoft Teams/SharePoint or equivalent document management systems.
• 5. Good document organization, filing, communication and follow up skills.