DCC Administrator (Document Control Center Administrator)

TECHMAN ELECTRONICS (MALAYSIA) SDN. BHD.; Simpang Ampat; On-site; MYR 39,000 - 61,000; Full time

Job summary

TECHMAN ELECTRONICS (MALAYSIA) SDN. BHD. invites applications for a DCC Administrator to maintain and control the company's management system documents, including procedures, work instructions, forms, specifications, and records.

You will oversee document creation, revision, approval, issuance, and obsolescence according to established procedures. The role requires a diploma or advanced diploma in a related field, at least one year in document control or quality administration, and strong MS

Qualifications

• Diploma/Advanced Diploma in a relevant field.
• Minimum 1 year in document control or quality system administration.
• Familiar with ISO 9001 document control requirements; ISO 14001 is a plus.
• Knowledge of document lifecycle management (creation, review, distribution, archival).

Responsibilities

• Maintain and control management system documents (procedures, forms, specs, records).
• Process document creation, revision, review, approval, issuance, and obsolescence.
• Ensure latest approved versions are available at points of use.
• Maintain document master lists and tracking records.
• Coordinate document reviews with process owners and departments.
• Distribute controlled documents and communicate changes to relevant departments.
• Archive obsolete documents and maintain retention records.
• Support audits by providing controlled documents and related records.
• Assist in quality management system implementation and continual improvement.
• Support training record administration and ensure proper communication of documents.

Skills

Attention to detail

Organizational skills

Communication skills

English proficiency

Education

Diploma or Advanced Diploma in Business Administration, Quality Management, Engineering, or related field

Tools

Microsoft Office (Excel)

Microsoft Office (Word)

Microsoft Office (PowerPoint)

Job description

DCC Administrator (Document Control Center Administrator)

Maintain and control company management system documents, including procedures, work instructions, forms, specifications, and records.

Process document creation, revision, review, approval, issuance, and obsolescence according to document control procedures.

Ensure only the latest approved versions of documents are available at points of use.

Maintain document master lists, document databases, and document tracking records.

Coordinate document review and approval activities with process owners and department representatives.

Distribute controlled documents and communicate document changes to relevant departments.

Archive obsolete documents and maintain document retention records in accordance with company requirements.

Support internal, external, customer, and certification audits by providing controlled documents and related records.

Monitor document review due dates and follow up with document owners for timely updates.

Assist in quality management system implementation, maintenance, and continual improvement activities.

Support training record administration and ensure controlled documents are properly communicated to users.

Job Requirements

Diploma or Advanced Diploma in Business Administration, Quality Management, Engineering, or related field.

Minimum 1 year of experience in document control, quality system administration, or administrative support.

Familiar with ISO 9001 document control requirements. Experience with ISO 14001 is an advantage.

Knowledge of document lifecycle management, including document creation, review, approval, revision, distribution, and archival.

Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.

Good organizational skills with strong attention to detail.

Able to handle multiple tasks and meet deadlines.

Good communication and coordination skills.

Good written and spoken English. Mandarin is an added advantage.

Preferred Skills