Document Control Specialist – ISO 9001 & Quality Systems

Techman Electronics; Seberang Perai; On-site; MYR 30,000 - 48,000; Full time

Job summary

Jora Malaysia is seeking a DCC Administrator to maintain and control the company management system documents, including procedures, work instructions, forms, specifications, and records. You will manage document creation, revision, review, approval, issuance, and obsolescence, ensure only the latest approved versions are available at points of use, and maintain document master lists, databases, and tracking records.

Coordinate reviews with process owners and departments.

Qualifications

• Diploma or Advanced Diploma in Business Administration, Quality Management, Engineering, or related field.
• Minimum 1 year of experience in document control or quality system administration.
• Familiar with ISO 9001 document control requirements; ISO 14001 is an advantage.
• Knowledge of document lifecycle management and strong communication skills.

Responsibilities

• Maintain and control company management system documents, including procedures, work instructions, forms, specifications, and records.
• Process document creation, revision, review, approval, issuance, and obsolescence according to document control procedures.
• Ensure only the latest approved versions of documents are available at points of use.
• Maintain document master lists, document databases, and document tracking records.
• Coordinate document review and approval activities with process owners and department representatives.
• Distribute controlled documents and communicate document changes to relevant departments.
• Archive obsolete documents and maintain document retention records in accordance with company requirements.
• Support internal, external, customer, and certification audits by providing controlled documents and related records.
• Monitor document review due dates and follow up with document owners for timely updates.
• Assist in quality management system implementation, maintenance, and continual improvement activities.
• Support training record administration and ensure controlled documents are properly communicated to users.

Skills

Communication skills

Coordination

Organizational skills

Attention to detail

Multitasking

English proficiency

Mandarin (advantage)

Education

Diploma or Advanced Diploma in Business Administration, Quality Management, Engineering, or related field

Tools

Microsoft Office (Excel, Word, PowerPoint)

Job description

Jora Malaysia is seeking a DCC Administrator to maintain and control the company management system documents, including procedures, work instructions, forms, specifications, and records. You will manage document creation, revision, review, approval, issuance, and obsolescence, ensure only the latest approved versions are available at points of use, and maintain document master lists, databases, and tracking records.

Coordinate reviews with process owners and departments.