Document Controller

JR ENGINEERING AND MEDICAL TECHNOLOGIES (M) SDN BHD; Rasa; On-site; MYR 60,000 - 90,000; Full time

Job summary

JR ENGINEERING AND MEDICAL TECHNOLOGIES (M) SDN BHD in Malaysia seeks a records and documentation specialist who will plan, organize and implement a document management program under the direction of the Director to ensure regulatory compliance and alignment with professional guidelines.

You will establish file category and indexing structures, maintain records indexing for retrieval, apply retention periods, advise on preservation and destruction procedures, lead management reviews of NCRs, and

Qualifications

• Experience in document management systems and filing structures.
• Knowledge of regulatory retention requirements and records management standards.

Responsibilities

• Establishes, maintains and updates file category and indexing structure
• Establishes and maintains document and record indexed to track and retrieve records
• Determines and applies appropriate legal retention periods for document and record types
• Advises on appropriate procedures for preserving, storing, retrieving, retaining and destroying records in accordance with established policies and procedures
• Leads management review meetings to present NCR to the team and recommend improvements in documentation
• Conducts internal audits for each department's filing and documentation system to ensure documents are in order

Skills

Document management

Record indexing

Compliance knowledge

Auditing

Job description

Plans, organizes and implements document management program method, practices and procedures to ensure compliance with all applicable regulations and follow professional guidelines of practice under the direction of Director.

Key responsibilities

Establishes, maintains and updates file category and indexing structure

Establishes and maintains document and record indexed to track and retrieve records

Determines and applies appropriate legal retention periods for document and record types

Advises on appropriate procedures for preserving, storing, retrieving, retaining and destroying records in accordance with established policies and procedures

Leads management review meetings to present NCR to the team and recommend improvements in documentation

Conducts internal audits for each department's filing and documentation system to ensure documents are in order