DOCUMENT CONTROLLER

Bubbles O2 Sdn Bhd; Pedas; On-site; MYR 39,000 - 61,000; Full time

Job summary

Bubbles O2 Sdn Bhd is seeking a detail-oriented Document Controller to manage and maintain company documents for all departments. You will ensure proper filing, version control, and easy access to records, while coordinating with departments to support ISO requirements.

You will prepare documents for audits, assist auditors, and monitor corrective actions and obsolete documents to maintain a robust document control system within a busy organization.

Qualifications

• Proven experience in ISO documentation and audit preparation is an advantage.
• Good knowledge of document control and record management.
• Organised, detail-oriented and able to maintain records.

Responsibilities

• Manage and maintain company documents and records for all departments.
• Ensure documents are properly filed, updated, controlled and easily accessible.
• Monitor document revision, approval and distribution for each department.
• Maintain ISO-related documents and ensure compliance with ISO requirements.
• Coordinate with each department to ensure proper documentation and record keeping.
• Prepare and organise documents for internal and external audits.
• Assist during ISO audits and provide required documents to auditors.
• Monitor audit findings and ensure corrective action documents are properly maintained.
• Ensure obsolete documents are removed or properly controlled.
• Maintain the Master Document List / Document Register for the company.
• Ensure all departments follow the company's document control procedures.

Skills

Document control

Record management

Communication

Coordination

Education

Diploma/Degree in Business Administration, Management, Document Control or related field

Tools

Microsoft Office

Job description

WORKING HOUR
08.00 AM - 05.00PM
WORKING DAYS
Monday Friday
Saturday (half day)
JOB DESCRIPTION

Manage and maintain company documents and records for all departments.

Ensure documents are properly filed, updated, controlled and easily accessible.

Monitor document revision, approval and distribution for each department.

Maintain ISO-related documents and ensure compliance with ISO requirements.

Coordinate with each department to ensure proper documentation and record keeping.

Prepare and organise documents for internal and external audits.

Assist during ISO audits and provide required documents to auditors.

Monitor audit findings and ensure corrective action documents are properly maintained.

Ensure obsolete documents are removed or properly controlled.

Maintain the Master Document List / Document Register for the company.

Ensure all departments follow the company's document control procedures.

Requirements:

Diploma/Degree in Business Administration, Management, Document Control or related field.

Experience in ISO documentation and audit preparation is an advantage.

Good knowledge of document control and record management.

Organised, detail-oriented and good in maintaining records.

Good communication and coordination skills.

Proficient in Microsoft Office.