Document Controller

HAPM Consultants Sdn Bhd; Bintulu; Hybrid; MYR 26,784 - 46,872; Full time

Job summary

HAPM Consultants Sdn Bhd in Malaysia is seeking a detail-oriented Administrative Document Controller to establish, implement, and maintain an efficient Document Management System for the project.

You will handle incoming/outgoing documents, provide tracking numbers, register, store per PQP procedures, and prepare ad-hoc project reports, while maintaining confidentiality and meeting deadlines.

Qualifications

• Diploma in Management or related.
• 1-2 years working experience.
• Good command of spoken and written English.
• Able to work under pressure with minimal supervision.
• Able to multitask and meet tight deadlines.

Responsibilities

• Establish, implement, and maintain efficient Document Management System (DMS) and comprehensive filing system for the project.
• Process all incoming and outgoing documents related to the project, provide correspondence tracking numbers, register, handle and store these documents in accordance with the Project Quality Plan (PQP) procedures.
• Prepare ad-hoc reports on projects when required.
• Carry out general administrative duties i.e., set up, copy, scan, and store documents.
• Manage requests for documentation and template creation.
• Maintain confidentiality around sensitive documentation.
• File documents in physical and digital records and ensure appropriate storage.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• To liaise with and distribute project-related information with all levels of the project team and potentially external parties.
• Manage the processes around documentation within the organisation.

Skills

Diploma in Management

1-2 years experience

English communication

Under pressure

Multitasking

Education

Diploma in Management or related

Job description

• Recognized Diploma in Management or related.
• Minimum 1-2 years working experience.
• Good command of spoken and writing skills in English is an added advantage.
• Able to work under pressure with minimal supervision.
• Able to multitask and meet tight deadlines.

What You Will Be Doing

• Establish, implement, and maintain efficient Document Management System (DMS) and comprehensive filing system for the project.
• Process all incoming and outgoing documents related to the project, provide correspondence tracking numbers, register, handle and store these documents in accordance with the Project Quality Plan (PQP) procedures.
• Prepare ad-hoc reports on projects when required.
• Carry out general administrative duties i.e., set up, copy, scan, and store documents.
• Manage requests for documentation and template creation.
• Maintain confidentiality around sensitive documentation.
• File documents in physical and digital records and ensure appropriate storage.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• To liaise with and distribute project-related information with all levels of the project team and potentially external parties.
• Manage the processes around documentation within the organisation.

Kindly submit your application to [e-mail]