Document Controller

Subsea7; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

Subsea7 in Kuala Lumpur is seeking a proactive, organized Document Controller to join on a permanent basis. You will manage and control project documentation in line with Subsea7’s Management System, under guidance of the Document Control Discipline Lead.

This role requires familiarity with document control procedures, correct revision control, and collaboration with project teams. You will be focal point for all project docs, ensuring accuracy, integrity and timely distribution.

Qualifications

• Diploma in Administration/Business Studies is required.
• Proficient English communication (written and spoken).
• Experience in document control and/or similar environments preferred.
• Knowledge of EDMS and collaboration platforms like SharePoint.

Responsibilities

• Maintain and control project documentation per the Management System.
• Be the focal point for all project documents.
• Ensure documents, drawings and specs are up to date and correctly revised.
• Ensure compliance with company procedures and contract conditions.

Skills

English communication

Problem solving

Attention to detail

Organisational skills

Presentation skills

Initiative

Team collaboration

Education

Diploma in Administration / Business Studies

Tools

EDMS

SharePoint

MS Excel

Job description

Overview

We are looking for a proactive, organised and detail oriented Document Controller to join our team in Kuala Lumpur on a permanent basis.

This is an excellent opportunity for someone looking to develop their career in document control, whether you have previous experience or are a recent graduate seeking your ifrst opportunity in a business environment.

What will you be doing?

You will be responsible for maintaining and controlling project documentation in line with Subsea7’s Management System processes.

This role will operate under the guidance of the Document Control Discipline Lead or a nominated mentor, ensuring accuracy, consistency, and compliance across all documentation activities.

Responsibilities Include But Are Not Limited To The Following

• Be fully familiar and comply with the departmental requirements of the Company's critical document control systems.
• Assist in ensuring that correct procedure standards are being used and that all documents, drawings, and specifications are up to date and at the correct revision, ensuring compliance to Company procedures and contractually agreed conditions.
• Maintaining a comprehensive Document Control System to meet the requirements of any specific project.
• To be the focal point for all Project documentation, accounting for all documentation received and transmitted.

What experience would we like you to have?

• Educated to College/School Diploma level in Administration / Business Studies or another relevant subject
• Effective communication in English; both written and verbal
• Relevant previous experience in Document Control and/or similar environmentsUnderstanding of the impact DC has on safety and business
• Experience with Electronic Document Management Systems (EDMS) and collaboration platforms e.g. SharePoint
• Proficient digital skills including advanced MS Excel
• Ability to work on your own initiative, with a collaborative approach. Using problem solving skills where required
• Enhanced organisational skills to help manage competing priorities and meet set deadlines
• Adaptable to changing requirements and workloads
• Excellent attention to detail ensuring accuracy and consistency
• Good presentations skills, with the confidence to communicate information clearly and professionally