Document Controller

China Construction Yangtze River (Malaysia) Sdn Bhd; Johor Bahru; On-site; MYR 45,000 - 71,000; Full time

Job summary

China Construction Yangtze River (Malaysia) Sdn Bhd is seeking a detail-oriented Document Controller in Johor Bahru, Malaysia. The role focuses on establishing and managing project document control registers and filing systems, and implementing document management processes across project teams.

You will ensure submissions comply with project formats, coordinate design document reviews, and maintain confidential records while supporting archiving and workflow efficiency.

Qualifications

• Diploma/Degree in Business Studies/Administration/Management or related field.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Establish and maintain a project document control register and filing system.
• Implement and manage Project Document Management System and processes.
• Ensure submissions comply with project formats and requirements.
• Coordinate workflows for design documentation review and approvals.
• Record document flow with clients, sub-contractors and the project office.
• Maintain confidentiality and archive project records.
• Foster adherence to company policies and procedures.

Skills

Documentation management

Record keeping

Education

Diploma/Degree in Business Studies/Administration/Management

Tools

Microsoft Office

Job description

Job Description

• Establish and implement an efficient project-related documents control register, database and hard copy filing system.
• Implement Project Document Management System and processes.
• Ensure document submissions are in accordance and compliant with project document formats and requirements.
• Establish and maintain a correspondence system.
• Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.
• Plan and record documents flow to and from all necessary parties, including clients, sub- contractors and the project office.
• Record issues and track location of control documents and drawings.
• Issue letters and receipts concerning the documents in circulation.
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.
• Coordinate storage and archiving of project and organisational records
• Ensure the documents are managed in strict confidentiality.
• Perform all duties in accordance with company policies, processes, systems and procedures.

Job Requirement

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
• Proficient in Microsoft Office Application (Word, Excel, Power Point)