Document Controller

China Construction Yangtze River (Malaysia) Sdn Bhd; Kapar; On-site; MYR 24,000 - 42,000; Full time

Job summary

China Construction Yangtze River (Malaysia) Sdn Bhd is seeking a detail-oriented Document Control Clerk to manage project document registers, processing, and archiving. The role requires coordinating with clients and subcontractors to ensure timely submission and revision control of design documentation.

The successful candidate will implement a Project Document Management System, maintain confidential records, and ensure compliance with project formats and corporate procedures.

Qualifications

• Diploma/Degree in Business Studies/Administration/Management or related field.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Establish and maintain an efficient project document control register and filing system.
• Implement doc management system and processes.
• Ensure document submissions comply with project formats and requirements.
• Maintain a correspondence system.
• Coordinate workflows for design document development, review, and approval.
• Record and track document flow to clients, sub-contractors, and project office.
• Record issues and ensure current document versions are issued to relevant parties.
• Coordinate storage and archiving of project records with confidentiality.
• Follow company policies and procedures in all duties.

Skills

Documentation

Attention to detail

Communication

Education

Diploma/Degree in Business Studies/Administration/Management

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

• Establish and implement an efficient project-related documents control register, database and hard copy filing system.
• Implement Project Document Management System and processes.
• Ensure document submissions are in accordance and compliant with project document formats and requirements.
• Establish and maintain a correspondence system.
• Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval.
• Plan and record documents flow to and from all necessary parties, including clients, sub- contractors and the project office.
• Record issues and track location of control documents and drawings.
• Issue letters and receipts concerning the documents in circulation.
• Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties.
• Coordinate storage and archiving of project and organisational records
• Ensure the documents are managed in strict confidentiality.
• Perform all duties in accordance with company policies, processes, systems and procedures.

Job Requirement

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
• Proficient in Microsoft Office Application (Word, Excel, Power Point)