Document Controller

Xircle Talent; Kuala Lumpur; On-site; MYR 47,000 - 76,000; Full time

Job summary

Xircle Talent is seeking a meticulous Document Controller in Kuala Lumpur to manage, organize, and archive project documentation for active construction projects. You will ensure accurate records, coordinate with internal teams and external stakeholders, and support timely communication across sites.

The role requires at least two years in engineering/construction, proficiency with Microsoft Office, AutoCAD, and Adobe Photoshop, and functional English for international collaboration.

Qualifications

• Two years of hands-on experience in an engineering or construction project setting.
• Proficiency in Microsoft Office and basic computer tasks; working knowledge of AutoCAD and Adobe Photoshop.
• Functional English language skills to facilitate communication on international projects.

Responsibilities

• Manage the full lifecycle of project documentation, from intake and classification to secure archiving of blueprints, site logs, and agreements.
• Ensure the accuracy of the project database by updating records in real-time to reflect site progress and by compiling minutes from technical meetings.
• Act as the central point of contact for document distribution, ensuring timely and clear information flow between internal teams and external stakeholders.
• Evaluate current documentation processes to identify inefficiencies and implement practical solutions that improve the speed and precision of record-keeping.

Skills

English proficiency

Education

High school diploma or equivalent

Engineering background

Tools

Microsoft Office

AutoCAD

Adobe Photoshop

Job description

About Our Client

Our client is an international engineering group specializing in modular and prefabricated data center solutions with operations across key Asian markets.

Job Summary

This role involves the systematic management and digital upkeep of technical records for active construction projects. The position ensures that engineering files, contracts, and design documents are accurately cataloged to support efficient project delivery and stakeholder communication.

Key Responsibilities

• Manage the full lifecycle of project documentation, from intake and classification to secure archiving of blueprints, site logs, and agreements.
• Ensure the accuracy of the project database by updating records in real-time to reflect site progress and compiling minutes from technical meetings.
• Act as the central point of contact for document distribution, ensuring timely and clear information flow between internal teams and external stakeholders.
• Evaluate current documentation processes to identify inefficiencies and implement practical solutions that improve the speed and precision of record-keeping.

Requirements

• Hold a high school diploma or equivalent, with a background in an engineering-related discipline.
• Have at least two years of hands-on experience in an engineering or construction project setting.
• Be proficient in Microsoft Office and basic computer tasks, with working knowledge of AutoCAD and Adobe Photoshop.
• Possess functional English language skills to facilitate communication on international projects.