DOCUMENT CONTROLLER

IJM Corporation Berhad; Batu Kawan; On-site; MYR 36,000 - 60,000; Full time

Job summary

IJM Corporation Berhad is seeking a Detail‑oriented Document Controller to manage project documentation and maintain an organized control system for both hardcopy and electronic records. You will register, track, and distribute documents, drawings and correspondence to ensure accuracy and timely delivery.

Responsibilities include ensuring proper version control, archival of obsolete files, monitoring status, and supporting audits and handovers with precise records.

Qualifications

• Diploma or Degree in Administration, Business, Engineering, or related field.
• 3–5 years experience as a Document Controller.
• Proficient in Aconex / Asite (essential), with knowledge of ACC as an advantage.
• Strong understanding of document control processes QA/QC requirements, and ISO standards
• Attention to detail with strong organizational and coordination skills.
• Ability to work independently and handle multiple priorities under pressure.

Responsibilities

• Manage and control project documentation in accordance with company and client procedures.
• Maintain an organized document control system (hardcopy & electronic) to ensure accuracy accessibility and security of project records.
• Register track update and distribute incoming/outgoing documents drawings and correspondence.
• Ensure proper document version control and archiving of obsolete files.
• Monitor document status and follow up with relevant parties to avoid delays.
• Prepare transmittals reports and logs for submission to client/consultants.
• Support audits inspections and handover by providing accurate document records.
• Ensure compliance with ISO standards and project quality requirements.

Skills

Attention to detail

Organizational skills

Coordination

Independent work

Multitasking

Education

Diploma or Degree in Administration/Business/Engineering

Tools

Aconex

Asite

Job description

Manage and control project documentation in accordance with company and client procedures.

Maintain an organized document control system (hardcopy & electronic) to ensure accuracy accessibility and security of project records.

Register track update and distribute incoming/outgoing documents drawings and correspondence.

Ensure proper document version control and archiving of obsolete files.

Monitor document status and follow up with relevant parties to avoid delays.

Prepare transmittals reports and logs for submission to client/consultants.

Support audits inspections and handover by providing accurate document records.

Ensure compliance with ISO standards and project quality requirements.

Requirement:

Diploma or Degree in Administration, Business, Engineering, or related field.

3–5 years experience as a Document Controller.

Proficient in Aconex / Asite (essential), with knowledge of ACC as an advantage.

Strong understanding of document control processes QA/QC requirements, and ISO standards

Attention to detail with strong organizational and coordination skills.

Ability to work independently and handle multiple priorities under pressure

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Document Controller?
• Which of the following types of qualifications do you have?
• Have you worked in a role which requires a sound understanding of ISO 9001?

As one of Malaysia’s leading conglomerates, IJM’s footprint presently spans 10 countries in the world with core businesses in Construction, Property Development, Industry and Infrastructure. At IJM, we endeavour to deliver the highest standards of performance in all our ventures. We seek to ensure that the quality of our products and services exceed our customers’ expectations. We respect diversity and differences. And most importantly, we uphold the highest standards of professionalism that distinguishes our people as some of the best across industries. If you believe in your ability to be at the top of your game, we want to hear from you.

As one of Malaysia’s leading conglomerates, IJM’s footprint presently spans 10 countries in the world with core businesses in Construction, Property Development, Industry and Infrastructure. At IJM, we endeavour to deliver the highest standards of performance in all our ventures. We seek to ensure that the quality of our products and services exceed our customers’ expectations. We respect diversity and differences. And most importantly, we uphold the highest standards of professionalism that distinguishes our people as some of the best across industries. If you believe in your ability to be at the top of your game, we want to hear from you.