Document Control Specialist

China Communications Construction Company (M) Sdn Bhd (Project Site Operations); Klang City; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Medical and Hospitalisation Leave

SOCSO

Medical Insurance

Training Provided

Annual Leave

EPF

EIS

Allowance Provided

Overtime Pay

Job summary

China Communications Construction Company (M) Sdn Bhd (Project Site Operations) – Klang, Selangor is seeking a Document Control professional with 1–2 years of experience to manage QA/QC documentation for the East Coast Rail Link project. You will maintain EDMS records, track transmittals, and coordinate with engineering teams and subcontractors.

The role requires a Diploma or Bachelor’s in Civil Engineering or related fields, strong English and Bahasa Malaysia, and good organizational skills to

Qualifications

• Diploma or Bachelor's Degree in Civil Engineering, Quality Management, Business Administration, or a related field.
• 1–2 years of document control experience within the construction/infrastructure sector (experience in railway, highway, earthworks, or soft ground treatment projects is an advantage).
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with EDMS software (Aconex, SharePoint, or internal document tracking portals).
• Strong written and verbal communication in English & Bahasa Malaysia; Mandarin is a strong advantage for coordinating with project stakeholders.
• Excellent organizational skills, high attention to detail, multi-tasking abilities, and ability to work under tight project deadlines.

Responsibilities

• Project: East Coast Rail Link (ECRL) Project – Subcon Company (Specialist Ground Improvement Works).
• QA/QC Document Management: Maintain, log, and organize all QA/QC documentation including Method Statements, ITPs, RFIs, NCRs, CARs, MRAs.
• EDMS & Register Maintenance: Operate and update the EDMS and maintain master document registers for all QA/QC transmittals.
• Inspection & Testing Records: Coordinate registration, distribution, filing, and close-out tracking of site inspection sheets, lab test reports, and third-party test results.
• Transmittals & Workflow: Receive, track, and distribute QA/QC submittals between internal teams, subcontractors, main contractors, and the Consultant/Employer's Representative.
• Compliance & Audit Prep: Assist QA/QC Manager/Engineer in preparing documentation for internal and client audits and statutory checks.
• Handover & Handover Dossier: Help compile, index, and archive Final QA/QC Dossiers and Handover Packages.

Skills

MS Office proficiency

EDMS software familiarity

English & Bahasa Malaysia proficiency

Mandarin as advantage

Education

Diploma in Civil Engineering

Bachelor's Degree in Civil Engineering

Quality Management

Business Administration

Tools

Aconex

SharePoint

EDMS portals

Job description

China Communications Construction Company (M) Sdn Bhd (Project Site Operations) – Klang, Selangor

Diploma or Bachelor's Degree in Civil Engineering, Quality Management, Business Administration, or a related field.

1–2 years of document control experience within the construction/infrastructure sector (experience in railway, highway, earthworks, or soft ground treatment projects is an advantage).

Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint) ; Familiarity with EDMS software (e.g., Aconex, SharePoint, or internal document tracking portals).

Strong written and verbal communication skills in English and Bahasa Malaysia (proficiency in Mandarin is a strong advantage for coordinating with project stakeholders).

Excellent organizational skills, high attention to detail, strong multi-tasking abilities, and capability to work effectively under tight project deadlines.

Requirement

• Diploma or Bachelor's Degree in Civil Engineering, Quality Management, Business Administration, or a related field.

• 1–2 years of document control experience within the construction/infrastructure sector (experience in railway, highway, earthworks, or soft ground treatment projects is an advantage).

• Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint) ; Familiarity with EDMS software (e.g., Aconex, SharePoint, or internal document tracking portals).

• Strong written and verbal communication skills in English and Bahasa Malaysia (proficiency in Mandarin is a strong advantage for coordinating with project stakeholders).

• Excellent organizational skills, high attention to detail, strong multi-tasking abilities, and capability to work effectively under tight project deadlines.

Responsibility

• Project : East Coast Rail Link (ECRL) Project – Subcon Company (Specialist Ground Improvement Works)

• QA/QC Document Management: Maintain, log, and organize all QA/QC documentation, including Method Statements, Inspection and Test Plans (ITPs), Request for Inspections (RFIs), Non-Conformance Reports (NCRs), Corrective Action Reports (CARs), and Material Review Applications (MRAs).

• EDMS & Register Maintenance: Operate and update the Electronic Document Management System (EDMS) and maintain accurate master document registers for all incoming/outgoing QA/QC transmittals.

• Inspection & Testing Records: Coordinate the registration, distribution, filing, and close-out tracking of site inspection sheets, lab test reports (soil, concrete, asphalt, steel), and third-party test results.

• Transmittals & Workflow: Receive, track, and distribute QA/QC submittals between internal engineering teams, subcontractors, main contractors, and the Consultant / Employer's Representative.

• Compliance & Audit Prep: Assist the QA/QC Manager/Engineer in preparing documentation for internal quality audits, client audits, and statutory/regulatory compliance checks.

• Handover & Handover Dossier: Help compile, index, and archive Final QA/QC Dossiers, As-Built documentation, and Handover Packages for sectional completions.

Benefits

• Medical and Hospitalisation Leave
• SOCSO
• Medical Insurance
• Training Provided
• Annual Leave
• EPF
• EIS
• Allowance Provided
• Overtime Pay