Dispatch & Reprographics Assistant

Stonyhurst International School, Penang; Penang; On-site; MYR 28,000 - 50,000; Full time

Job summary

Stonyhurst International School Penang seeks an efficient dispatch and reprographics assistant to support daily operations. You will handle printing, laminating, mailing and courier tasks, and assist with stock checks and deliveries across the campus.

The role requires basic office IT skills, a secondary education, and reliability. Mandarin is a plus. You will coordinate with teachers and staff and occasionally travel for banking or supplier pickups.

Qualifications

• Secondary school qualification or equivalent.
• Good communication skills in English. Mandarin is an added advantage.
• Organize, reliable, honest, responsible and detail-oriented.
• Able to work independently and manage multiple tasks effectively.

Responsibilities

• Handle printing, photocopying, scanning, laminating, binding and other reprographic services.
• Prepare teaching materials, examination papers, forms and notices.
• Deliver stationery, teaching materials, documents and parcels to staff.
• Collect documents, supplies and items from vendors and supervise banking duties and courier deliveries.
• Monitor stocks of paper, toner and reprographic supplies and report when replenishment is required.
• Assist with receiving, checking and storing deliveries and supplies.

Skills

Communication

Organization

Multitasking

Customer service

Driving

Education

Secondary school qualification

Tools

Office equipment

Job description

To provide efficient dispatch, reprographics, delivery and general operational support to the school, ensuring documents, supplies and other items are prepared, collected and delivered accurately and on time.

Key responsibilities

Handle printing, photocopying, scanning, laminating, binding, collating and other reprographic services.

Prepare teaching materials, examination papers, forms, notices and other school documents.

Deliver stationery, teaching materials, documents, parcels and other items to teachers and administrative staff.

Collect documents, supplies and other items from vendors and suppliers.

Purchase small or urgent items as requested by the school.

Perform banking duties, including bank-in of cheques, cash or other school-related documents, as assigned.

Handle incoming and outgoing mail, parcels and courier deliveries.

Arrange and coordinate courier collections and deliveries.

Monitor stocks of paper, toner, stationery and other reprographic supplies and report when replenishment is required.

Assist with receiving, checking and storing deliveries and supplies.

About you

Secondary school qualification or equivalent.

Previous experience in dispatch, reprographics, administration, logistics, or a school environment is preferred.

Basic computer skills and the ability to operate office equipment.

Good communication skills in English. Mandarin is an added advantage.

Organize, reliable, honest, responsible, and detail-oriented.

Able to work independently and manage multiple tasks effectively.

Good interpersonal and customer service skills.

Possess a valid driving license and be willing to travel for banking, vendor collections, purchasing, and other work-related duties.

Possession of a valid GDL (Goods Driving License) is an added advantage, where applicable to the assigned vehicle and duties.

Stonyhurst International School Penang is a coeducational day school for students between 3 to 18 years from all religious denominations and secular belief systems. Our motto, 'Quant Je Puis' (as much as I can), permeates our approach to education. We commit to knowing and caring for every child and expect our students to demonstrate care, compassion and commitment towards others throughout the school.

Stonyhurst International School Penang is a coeducational day school for students between 3 to 18 years from all religious denominations and secular belief systems. Our motto, 'Quant Je Puis' (as much as I can), permeates our approach to education. We commit to knowing and caring for every child and expect our students to demonstrate care, compassion and commitment towards others throughout the school.