Director's Personal Assistant & Admin Coordinator

Tivolli Design (M); Selangor; On-site; MYR 28,000 - 42,000; Full time

Job summary

Tivolli Design (M) is seeking an Administrative Assistant to support daily operations in Malaysia. The role involves handling messages, preparing documents, and following up with staff, suppliers, and external parties on behalf of the Director.

The ideal candidate will be well-organised, detail-oriented, and capable of multitasking while maintaining confidentiality. Fluency in English, Bahasa, and Mandarin is essential for communication with a diverse client base.

Qualifications

• Good communication in English, Bahasa, Mandarin to communicate with diverse clients and stakeholders.
• Well organized, detail-oriented and able to follow up independently.
• Responsible, reliable, and able to handle confidential matters.
• Able to multitask and prioritize work.
• Possess own transport and valid driving license.
• Previous experience as Personal/Executive/Administrative Assistant preferred.

Responsibilities

• Handle WhatsApp messages, emails, phone calls and follow ups when required.
• Prepare documents, simple reports, letters and correspondence.
• Follow up with staff, suppliers, contractors, and external parties on behalf of the Director.
• Assist with administrative matters, filing and record keeping.
• Keep track of pending matters, deadlines and remind Directors accordingly.
• Handle ad-hoc personal and company related tasks as assigned by the Director.
• Maintain confidentiality of company and personal information.

Skills

Multilingual communication

Organized

Reliability

Driving license

Job description

Tivolli Design (M) is seeking an Administrative Assistant to support daily operations in Malaysia. The role involves handling messages, preparing documents, and following up with staff, suppliers, and external parties on behalf of the Director.

The ideal candidate will be well-organised, detail-oriented, and capable of multitasking while maintaining confidentiality. Fluency in English, Bahasa, and Mandarin is essential for communication with a diverse client base.