Dynamic Personal Assistant to Director

TIVOLLI DESIGN (M) SDN. BHD.; Puchong; On-site; MYR 36,000 - 60,000; Full time

Job summary

Tivolli Design (M) Sdn Bhd is seeking a proactive Personal/Executive Assistant to support the Director with day-to-day administrative tasks, correspondence, and scheduling.

You will handle communication across English, Bahasa, and Mandarin, maintain confidentiality, track deadlines, and assist with reports and document preparation while coordinating with staff, suppliers, and external partners. This role is based in Puchong, Selangor.

Qualifications

• Strong communication in English, Bahasa, and Mandarin.
• Well organized with attention to detail and follow-up ability.
• Responsible, reliable, and discreet handling of confidential matters.
• Able to multitask and prioritize workload.
• Own transport and valid driving license.

Responsibilities

• Handle communications (WhatsApp, email, calls) and follow-ups.
• Prepare documents, reports, letters and correspondence.
• Follow up with staff, suppliers, contractors and external parties.
• Assist with admin tasks and record keeping.
• Track pending matters and remind Directors of deadlines.

Skills

Multitasking

Confidentiality

Multilingual communication

Organizational skills

Driving license

Job description

Tivolli Design (M) Sdn Bhd is seeking a proactive Personal/Executive Assistant to support the Director with day-to-day administrative tasks, correspondence, and scheduling.

You will handle communication across English, Bahasa, and Mandarin, maintain confidentiality, track deadlines, and assist with reports and document preparation while coordinating with staff, suppliers, and external partners. This role is based in Puchong, Selangor.