Executive Assistant to Director | Multilingual Admin

TIMESFLY INTERNATIONAL (MALAYSIA) SDN. BHD; Kuala Lumpur; On-site; MYR 75,000 - 120,000; Full time

Job summary

Timesfly International (Malaysia) Sdn. Bhd. is seeking an experienced executive assistant to support the Director in daily operations and business activities.

You will manage the Director’s schedule, coordinate meetings and travel, and liaise with internal teams, clients, consultants, and authorities. The role requires fluency in Chinese, English and Bahasa Malaysia, strong organizational and communication skills, and discretion with confidential information.

Qualifications

• Diploma or above in Business Administration, Project Management, Engineering, Construction Management, Architecture, or related fields.
• Excellent command of Chinese, English, and Bahasa Malaysia (written and spoken).
• Strong communication, coordination, interpersonal, and presentation skills.
• Strong analytical thinking, business acumen, and problem-solving skills.
• Highly organized and detail-oriented with the ability to handle multiple priorities.
• High level of integrity, confidentiality, and professional etiquette.
• Willingness to travel domestically and internationally when required.
• Experience supporting senior executives, directors, or C-level management is advantageous.

Responsibilities

• Provide comprehensive executive and administrative support to the Director in daily operations and business activities.
• Manage the Director’s schedule, meetings, appointments, and travel arrangements, including related logistics.
• Act as liaison between the Director and internal departments, project teams, clients, consultants, contractors, suppliers, and government authorities.
• Prepare, review, coordinate, and translate reports, correspondence, contracts, presentations, and other documents in Chinese, English, and Bahasa Malaysia.
• Organize meetings, client visits, project inspections, corporate events, and official functions.
• Handle front desk and office administration duties, including greeting visitors, calls, emails, inquiries, documents, parcels, and records.
• Provide general administrative support to various departments and maintain office coordination.
• Maintain a professional office environment and handle confidential information with discretion.
• Perform other duties as assigned by the Director or Management.

Skills

Multilingual communication

Coordination

Interpersonal skills

Presentation skills

MS Office proficiency

Travel readiness

Executive support experience

Discretion

Education

Diploma or above in Business Administration, Project Management, Engineering, Construction Management, Architecture, or related fields

Tools

Microsoft Office Suite

Job description

Timesfly International (Malaysia) Sdn. Bhd. is seeking an experienced executive assistant to support the Director in daily operations and business activities.

You will manage the Director’s schedule, coordinate meetings and travel, and liaise with internal teams, clients, consultants, and authorities. The role requires fluency in Chinese, English and Bahasa Malaysia, strong organizational and communication skills, and discretion with confidential information.