Director's Executive Assistant & Admin Specialist

Mydin Malaysia; Subang Jaya; Sur place; MYR 60 000 - 90 000; Plein temps

Résumé du poste

Mydin Malaysia is seeking an experienced Executive Assistant to support the Director with daily scheduling, meetings, and calendar management. The role involves coordinating internal and external meetings, arranging travel, and maintaining orderly files and confidential documents.

Responsibilities include reminding the Director of deadlines, managing communications, assisting with correspondence, organizing company events, and handling petty cash and documentation.

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies, or related field.
• 2–3 years of experience in secretarial or administrative roles.
• Good organizational and time management skills.
• Good communication and writing skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to handle confidential information with professionalism.

Responsabilités

• Manage the Director’s daily schedule, meetings, and calendar arrangements.
• Coordinate and organize meetings for internal and external parties.
• Arrange and book flights, accommodation, and visa for business or personal travel.
• Maintain proper filing systems and ensure documents are updated and organized.
• Provide administrative and secretarial support for daily activities.
• Remind the Director of important meetings, tasks, and deadlines.
• Handle business communications and assist in preparing correspondence when required.
• Manage seasonal gift hampers and greeting cards for business associates.
• Assist the company and commercial team in organizing company events when required.
• Maintain and update petty cash, credit card records, and cheque documentation.
• Ensure penthouse cleanliness, arrange groceries, and coordinate lunch when necessary.
• Perform ad-hoc tasks, projects, or duties assigned by the Director from time to time.

Connaissances

Organizational skills

Communication skills

Writing skills

Formation

Diploma or Degree in Business Administration, Secretarial Studies, or related field

Outils

Microsoft Office (Word, Excel, PowerPoint)

Description du poste

Mydin Malaysia is seeking an experienced Executive Assistant to support the Director with daily scheduling, meetings, and calendar management. The role involves coordinating internal and external meetings, arranging travel, and maintaining orderly files and confidential documents.

Responsibilities include reminding the Director of deadlines, managing communications, assisting with correspondence, organizing company events, and handling petty cash and documentation.