Department Admin Assistant / Executive

Perdana ParkCity Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Free on-site parking

Medical and dental benefits

Job summary

Perdana ParkCity Sdn Bhd is seeking a Department Admin Assistant / Executive to provide comprehensive administrative, operational, and hospitality support to the Management team in Desa ParkCity. The role involves handling documents, coordinating meetings, arranging travel, and managing office operations with a customer‑facing, service‑oriented approach.

The ideal candidate holds a Diploma in Business Studies / Administration / Secretarial with 2–3 years of relevant experience, is proficient in

Qualifications

• Diploma in Business Studies / Administration / Secretarial or equivalent.
• Minimum 2–3 years of experience in office administration, executive/personal assistance, secretarial, or similar roles.
• Proficient in using Microsoft Office.
• Able to speak and write well in English and Bahasa Malaysia. Mandarin/Cantonese is an added advantage for supporting Chinese-speaking Management.

Responsibilities

• Provide administrative and secretarial support to the Management team.
• Manage documents, contracts, correspondence, and filing.
• Prepare reports, presentations, memorandums, and other documents.
• Coordinate meetings, appointments, travel, hotel, and flight arrangements.
• Handle calls, mail, deliveries, and general office coordination.
• Prepare and serve beverages and light refreshments for Management and guests.
• Arrange and purchase meals and refreshments for Management and visitors when required.
• Maintain pantry supplies and ensure Management areas and meeting rooms are clean and organized.
• Run errands and assist with purchasing and other ad hoc tasks.
• Provide hospitality support to Management, visitors, and guests when required.
• Perform other duties as assigned by Management.

Skills

English language

Bahasa Malaysia

Communication

Education

Diploma in Business Studies / Administration / Secretarial

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Join Perdana ParkCity as a Department Admin Assistant / Executive to provide administrative, operational, and hospitality support to the Management team, ensuring the smooth and efficient running of daily activities.

What You'll Do

• Provide administrative and secretarial support to the Management team.
• Manage documents, contracts, correspondence, and filing.
• Prepare reports, presentations, memorandums, and other documents.
• Coordinate meetings, appointments, travel, hotel, and flight arrangements.
• Handle calls, mail, deliveries, and general office coordination.
• Prepare and serve beverages and light refreshments for Management and guests.
• Arrange and purchase meals and refreshments for Management and visitors when required.
• Maintain pantry supplies and ensure Management areas and meeting rooms are clean and organized.
• Run errands and assist with purchasing and other ad hoc tasks.
• Provide hospitality support to Management, visitors, and guests when required.
• Perform other duties as assigned by Management.

What We're Looking For

• Diploma in Business Studies / Administration / Secretarial or equivalent.
• Minimum of 2-3 years of experience in office administration, executive/personal assistance, secretarial, or similar roles.
• Proficient in using Microsoft Office.
• Able to speak and write well in English and Bahasa Malaysia. Mandarin/Cantonese is an added advantage for supporting Chinese-speaking Management.
• Pleasant personality, well-groomed, proactive, and service-oriented.
• Responsible and able to work independently with minimal supervision.
• Efficient, able to work in a fast-paced environment, and remain calm under pressure.
• Must possess a valid driving licence and be able to drive for purchasing duties.
• Willing to work in Desa ParkCity.

Why Join Us?

• Attractive salary package with performance bonus.
• Free on-site parking.
• Medical and dental benefits, including coverage for immediate family members.
• Supportive and collaborative team culture.