Data Center Asset & Operations Admin Assistant

Genesis Networks Pte Ltd; Iskandar Puteri; On-site; MYR 30,000 - 42,000; Full time

Job summary

Genesis Networks Pte Ltd is seeking an Admin Assistant for Data Center Asset & Operations to manage IT hardware records, inventory accuracy, and administrative workflows across server rooms and storage facilities.

The role requires 2+ years in IT asset management or related fields, proficiency with Excel/Sheets, and familiarity with ITSM ticketing systems. Based in Iskandar Puteri, you will support procurement and access processes.

Qualifications

• Diploma or Bachelor's Degree in Information Technology, Supply Chain/Logistics, Business Administration, or equivalent practical experience.
• 2+ years of administrative experience in IT asset management, warehouse/logistics, or technical facilities support.
• Data center or IT warehouse experience is a plus.
• Proficient in Microsoft Excel/Google Sheets (VLOOKUPs, pivot tables) and inventory database systems.
• Familiarity with ITSM ticketing systems and barcode/asset scanning tools.
• Strong attention to detail, organizational skills, and ability to manage high-volume tasks under deadlines.
• High level of integrity regarding physical security and confidentiality.

Responsibilities

• Receive, log, and inspect incoming IT hardware (servers, switches, cables, and related components), verifying items against delivery and purchase orders.
• Apply asset tags and register equipment details (location, serial numbers) into the inventory database.
• Maintain organized storage areas and lockboxes for high-value components; manage check-in/check-out of tools and spare parts.
• Conduct periodic inventory audits to ensure database accuracy and track equipment movements (returns, swaps, reallocations).
• Log and track work orders/tickets, monitor SLA compliance, and support engineers with status updates.
• Assist with visitor/vendor access requests and maintain visitor logs and compliance documentation.
• Prepare inventory and dispatch reports for site management; support administrative procurement and vendor documentation tasks.

Job description

Data Center Asset & Operations Admin Assistant

We are looking for a detail-oriented Admin Assistant to manage physical asset tracking, inventory accuracy, and administrative workflows within our data center operations. This role is responsible for maintaining accurate records of IT hardware, supporting inventory audits, and administering work order and access processes across server rooms and storage facilities.

Key Responsibilities

Receive, log, and inspect incoming IT hardware (servers, switches, cables, and related components), verifying items against delivery and purchase orders.

Apply asset tags and register equipment details (location, serial numbers) into the inventory database.

Maintain organized storage areas and lockboxes for high-value components; manage check-in/check-out of tools and spare parts.

Conduct periodic inventory audits to ensure database accuracy and track equipment movements (returns, swaps, reallocations).

Log and track work orders/tickets, monitor SLA compliance, and support engineers with status updates.

Assist with visitor/vendor access requests and maintain visitor logs and compliance documentation.

Prepare inventory and dispatch reports for site management; support administrative procurement and vendor documentation tasks.

Qualifications & Experience

Diploma or Bachelor's Degree in Information Technology, Supply Chain/Logistics, Business Administration, or equivalent practical experience.

2+ years of administrative experience in IT asset management, warehouse/logistics, or technical facilities support.

Data center or IT warehouse experience is a plus.

Proficient in Microsoft Excel/Google Sheets (VLOOKUPs, pivot tables) and inventory database systems.

Familiarity with ITSM ticketing systems and barcode/asset scanning tools.

Strong attention to detail, organizational skills, and ability to manage high-volume tasks under deadlines.

High level of integrity regarding physical security and confidentiality.

Work Location

You will be based in Johor Bahru, within the Iskandar Puteri area.