Cost & Procurement Manager

BP E&C (Malaysia) Sdn Bhd; Johor; On-site; MYR 100,000 - 130,000; Full time

Job summary

A leading engineering and contracting firm in Johor is seeking a Cost & Procurement Manager to oversee contract management and procurement strategies. The ideal candidate has over 10 years of experience in the construction industry, with strong leadership and analytical skills. You will lead a team of Quantity Surveyors, ensuring compliance with company policies and budgets. This role offers opportunities for travel across Malaysia as needed.

Qualifications

• At least 10 years of relevant working experience in the construction industry.
• Background in quantity surveying with strong leadership abilities.
• Good command of written and spoken English.

Responsibilities

• Manage contracts to ensure compliance with company's policies.
• Lead a team of Quantity Surveyors to achieve project objectives.
• Develop procurement strategies to mitigate risks.

Skills

Team leadership

Client liaison

Analytical skills

Numeracy skills

Contract knowledge

People-management skills

Education

Degree BSc (Hons) in Commercial Management and Quantity Surveying

Job description

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The Cost & Procurement Manager works with Legal & Contract Managers to review and understand the client’s contracts and services in accordance with company policies.

The Cost & Procurement Manager reviews, negotiates, and manages downstream contracts and services in accordance with company policies.

Responds to contract negotiation, bids, and proposals.

Leads and manages a team of Quantity Surveyors, ensuring contract compliance with the company’s policies and procedures; subcontractor agreements awarded are within budget, according to specifications, and adhere to delivery terms.

Develops and implements a strategy to ensure the function operates in line with the objectives of the business, adding value, mitigating supply‑chain risk, and delivering cost savings.

Works alongside the senior management team in contributing to overall business objectives.

Manages and oversees all commercial related issues for assigned projects.

Informs internal and external stakeholders of the status of contracts.

Core Duties & Responsibilities

Contract Management

• Manages contracts and frameworks to ensure works are delivered in accordance with the contract; monitors and manages the performance of the supplier, escalating issues as required.
• Ensures that all Notice of Claims/Notice of Delays are submitted to the client timely and in accordance with the contract.
• Oversees QS activities and ensures all sub‑contractor/vendor payment claims are responded to in accordance with regulations.
• Provides support to Project Managers, assisting with procurement planning decisions.
• Provides ad‑hoc support within the Project Management Team as required (e.g., supplier engagement, chairing meetings, resolving issues, working with suppliers or internal staff).
• Evaluates business challenges and takes action to mitigate risks and develop opportunities.
• Contributes to overall business strategy and the annual budget process.

Contract Award

• Monitors contracts and proceeds with extensions, close‑outs, or renewals as appropriate.
• Ensures all contract details align with federal, state, and local laws, as well as company guidelines and objectives.
• Holds responsibility for contract award and cost‑estimating budgets.
• Works closely with the Project Team to identify suitable vendors for project execution.
• Devises resourceful procurement and sourcing strategies.
• Analyzes contracts with an eye toward reducing costs and increasing profits while ensuring compliance with law, project schedule, and specification; ensures all Purchase Orders, Work Orders, and Subcontract Agreements awarded are within budget, according to specifications, and adhere to delivery terms.

Support During Construction

• Ensures that the budget project costs are broken down into appropriate cost centres, and that budgets are distributed and explained to personnel.
• Controls budgets before cost commitments are made and tracks commitments once they are made.
• Ensures accurate and timely cash‑flow projections.
• Prepares project cost reports on a timely basis.
• Works closely with the Tender and Marketing team to identify suitable vendors for tender.
• Provides access to potential, approved, and preferred vendors for the Tender and Marketing Team.
• Assists tender teams/project managers in structuring budgets.
• Supports the Project team with tendering work packages and submission of prices.

Relationship Management

• Develops and maintains strong relationships with internal and external stakeholders to ensure optimal performance.
• Collaborates, negotiates, and engages with key stakeholders to facilitate delivery and compliance with the purchasing strategy.
• Communicates the impact of market change and potential effects on supply; recommends solutions that optimise cost without compromising quality or service.
• Contributes to new business initiatives and projects.

Leadership and Self‑Management

• Leads a team of Quantity Surveyors to ensure KPIs are met.
• Inspires and motivates the team.
• Develops the team and consistently manages performance in a firm and fair manner.
• Coaches, mentors, and develops direct reports and manages a high‑performing team that delivers continuous improvement, added value, and cost reductions.
• Ensures strong communication between teams under leadership to facilitate exchange of information and implement change and improvements.
• Provides leadership, coordination, and coaching to the team; ensures they are trained to achieve operational and financial metrics within their areas of responsibility and succeed in their roles.
• Establishes strategy and best practices for staff to achieve overall business objectives; works with the team to translate strategy into specific annual performance goals and departmental objectives, including KPIs.

The position primarily with BPX Sdn Bhd (a member of Boustead Projects Limited).

Qualifications & Job Requirements

Education

• Degree BSc (Hons) in Commercial Management and Quantity Surveying or any relevant field.

Working Experience

• At least 10 years of working experience.
• Quantity surveying background with several years of construction industry experience.

Skills

• Demonstrated proven skills as a team leader and motivator.
• Good written and spoken English.
• Excellent client liaison and people‑management skills.
• Extensive understanding of the construction industry.
• Good analytical, financial and numeracy skills.
• Sound knowledge of contracts and the legal framework.

Special Requirements

• Able to work flexible hours and manage a tight schedule.
• Strong commitment and passion for delivering results.
• Willing to travel or relocate within North, Central or South Malaysia due to project needs.