Corporate Secretary Intern

ARB Berhad; Kuala Lumpur; On-site; MYR 30,000 - 54,000; Full time

Job summary

ARB Berhad in Kuala Lumpur is seeking a proactive student or graduate to support the Corporate Secretarial team with company filings, statutory records, and documentation for board and shareholder meetings.

You will assist in preparing resolutions, maintaining compliance records, and handling administrative tasks while gaining exposure to corporate governance and regulatory requirements.

Qualifications

• Strong organisational and administrative skills.
• Good written and verbal communication.
• Ability to handle confidential information.
• Willingness to learn in a corporate environment.

Responsibilities

• Assist in preparing and maintaining statutory registers and company documents.
• Support filing of statutory forms and annual returns with authorities.
• Organise Board/director meetings including agendas, minutes and resolutions.

Skills

Organisational skills

Communication

Confidentiality

Education

Diploma/Degree in Law or Corporate Governance

Tools

Microsoft Office

Job description

Support the corporate secretarial team with company filings, statutory records, and documentation for board and shareholder meetings. Assist in preparing resolutions, maintaining compliance records, and handling administrative tasks while gaining exposure to corporate governance and regulatory requirements.

JOB RESPONSIBILITIES

Corporate Governance & Compliance Support

• Assist in preparing and maintaining statutory registers, records, and company documents.
• Support the Corporate Affairs team in compliance with Companies Act, regulations, and internal policies.
• Assist in filing statutory forms and annual returns with regulatory authorities.

Board & Committee Administration

• Help organise Board of Directors and committee meetings, including scheduling and documentation.
• Prepare meeting agendas, minutes, and resolutions for review by management.
• Maintain accurate records of board decisions and corporate resolutions.
• Assist in drafting letters, notices, and official correspondences.
• Organise and maintain corporate files and electronic documentation.
• Ensure proper filing and easy retrieval of corporate records.

Reporting & Support Tasks

• Support the preparation of corporate reports, statutory returns, and internal summaries.
• Assist in monitoring compliance deadlines and ensuring timely submissions.
• Provide general support to the Corporate Affairs team as required.

Ad-hoc Tasks

• Participate in special projects or corporate initiatives assigned by the management.
• Attend meetings and take notes as required for administrative support.

JOB REQUIREMENTS

• Currently pursuing a Diploma or Degree in Law, Corporate Governance, Business Administration, or related fields.
• Knowledge of corporate governance, legal compliance, or company secretarial practices is an advantage.
• Strong organisational and administrative skills.
• Good communication skills (written and verbal).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Detail-oriented, responsible, and able to handle confidential information.
• Proactive and willing to learn in a corporate environment.