Corporate Secretary (Fresh Graduate - Based in KL)

HLMG Management Co Sdn Bhd; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

Hong Leong Manufacturing Group (HLMG) invites a fresh graduate to join as Corporate Secretary based in Kuala Lumpur. You will ensure compliance with the Companies Act 2016, prepare and lodge statutory filings, maintain registers, and coordinate Board Meetings and AGMs.

You will assist in incorporations, restructurings and regulatory filings while liaising with regulators and external advisers. Ideal candidates hold a related Bachelor's degree, ICSA status (advantage), and 1–2 years of relevant

Qualifications

• Bachelor's degree in any related discipline required.
• ICSA qualification completed or currently pursuing is an added advantage.
• Minimum 1–2 years of relevant company secretarial experience.
• Strong knowledge of company secretarial practices and statutory compliance.

Responsibilities

• Ensure compliance with the Companies Act 2016, relevant regulations and statutory requirements.
• Prepare, lodge and maintain statutory documents and filings with SSM/CCM and regulators within deadlines.
• Maintain and update statutory registers, minute books and corporate records.
• Coordinate and arrange Board Meetings, Board Committee Meetings, AGMs and EGMs.
• Prepare meeting notices, agendas, board papers, minutes and written resolutions.
• Assist in company incorporation, deregistration, liquidation and corporate restructuring.
• Monitor statutory deadlines and timely submission of annual returns, financial statements and filings.
• Provide company secretarial support and governance advice.
• Liaise with regulators, auditors, tax agents, legal advisers, bankers and external stakeholders.
• Maintain confidentiality and safekeeping of company records and documents.
• Coordinate with internal departments to timely complete secretarial matters.
• Support continuous improvement of secretarial processes and governance practices.

Skills

Good communication

Interpersonal skills

Independent work

Team player

Detail-oriented

Education

Bachelor's Degree in related discipline

ICSA qualification (completed or pursuing)

Job description

Corporate Secretary (Fresh Graduate - Based in KL)

Ensure compliance with the Companies Act 2016, relevant regulations, and statutory requirements.

Prepare, lodge and maintain statutory documents and filings with SSM/CCM and other regulatory authorities within prescribed timelines.

Maintain and update statutory registers, minute books, and corporate records.

Coordinate and arrange Board Meetings, Board Committee Meetings, AGMs and EGMs.

Prepare meeting notices, agendas, board papers, minutes of meetings and written resolutions.

Assist in company incorporation, deregistration, liquidation, corporate restructuring and other corporate exercises.

Monitor statutory deadlines and ensure timely submission of annual returns, financial statements and regulatory filings.

Provide company secretarial support and advice on corporate governance and compliance matters.

Liaise with regulators, auditors, tax agents, legal advisers, bankers and other external stakeholders.

Maintain confidentiality and proper safekeeping of company records and documents.

Coordinate with internal departments to ensure timely completion of company secretarial matters.

Support continuous improvement of company secretarial processes and governance practices.

Job Requirements

Bachelor's Degree in any related discipline.

ICSA qualification completed or currently pursuing ICSA is an added advantage.

Minimum 1-2 years of relevant company secretarial experience.

Great knowledge of company secretarial practices and statutory compliance requirements.

Meticulous and detail-oriented in handling documentation and records.

Result-oriented with the ability to meet deadlines and manage multiple tasks.

Good communication and interpersonal skills.

Able to work independently and as part of a team.

Hong Leong Manufacturing Group ("HLMG") is a member of the Hong Leong Group, a large Malaysian conglomerate with businesses listed on a number of stock exchanges globally.

HLMG is the manufacturing arm of the Hong Leong Group and conducts its business through four companies listed on the Main Market of Bursa Malaysia. The four companies are Hong Leong Industries Berhad, Malaysian Pacific Industries Berhad, Southern Steel Berhad and Hume Industries Berhad.

HLMG's major activities include the manufacture and sales of motorcycles and scooters, ceramic tiles, fiber-cement products, concrete roofing tiles, concrete building products, steel billets, bars, wire rods, wire mesh, steel wire, steel pipes, semiconductor devices, electronic components and lead frame.

Personal Data - The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at [http://www.hongleong.com.my/HLG_Privacy Notice_New_Applicants.pdf]. By providing to us your personal data, you hereby consent to the processing of your personal data in accordance with the said Privacy Notice.

Hong Leong Manufacturing Group ("HLMG") is a member of the Hong Leong Group, a large Malaysian conglomerate with businesses listed on a number of stock exchanges globally.

HLMG is the manufacturing arm of the Hong Leong Group and conducts its business through four companies listed on the Main Market of Bursa Malaysia. The four companies are Hong Leong Industries Berhad, Malaysian Pacific Industries Berhad, Southern Steel Berhad and Hume Industries Berhad.

HLMG's major activities include the manufacture and sales of motorcycles and scooters, ceramic tiles, fiber-cement products, concrete roofing tiles, concrete building products, steel billets, bars, wire rods, wire mesh, steel wire, steel pipes, semiconductor devices, electronic components and lead frame.

Personal Data - The Hong Leong Group use personal data in accordance with the Hong Leong Group Privacy Notice (New Applicants) which can be found at [http://www.hongleong.com.my/HLG_Privacy Notice_New_Applicants.pdf]. By providing to us your personal data, you hereby consent to the processing of your personal data in accordance with the said Privacy Notice.