Executive, Corporate Secretarial

ELSA; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Part time

Job summary

ELSA in Kuala Lumpur seeks an Executive, Corporate Secretarial on a 1-year contract to handle day-to-day matters for group companies and ensure governance compliance.

You will prepare board materials, maintain statutory records, and coordinate director appointments, resignations, and filings to authorities, while meeting strict deadlines. Fresh graduates with exposure are welcome; MAICSA qualification is advantageous, and MS Office proficiency is essential.

Qualifications

• Bachelor's degree in corporate administration or related field; MAICSA/CGI is a plus.
• 1–2 years of corporate secretarial or compliance experience preferred; fresh grads considered.
• Strong knowledge of Companies Act 2016, statutory filings, and corporate records.
• Excellent stakeholder coordination, MS Office, and deadline management.

Responsibilities

• Manage day-to-day corporate secretarial matters for assigned group companies.
• Monitor compliance with applicable laws, regulations, and corporate governance requirements.
• Prepare notices, agendas, resolutions, and supporting documents for Board and shareholder meetings.
• Draft and maintain meeting minutes, written resolutions, and resolution extracts.
• Prepare and submit statutory filings to SSM and other relevant authorities, ensuring on-time submissions.
• Maintain and update statutory registers, minute books, and other corporate records.
• Coordinate nominee director appointments, resignations, assessments, and related records.
• Monitor Board composition to ensure compliance with statutory, contractual, and internal requirements.
• Maintain and update company information, records, and compliance status for assigned entities.
• Support and coordinate corporate exercises, including restructuring, share transfers, company name changes, and closures.

Skills

Companies Act 2016

Statutory filings

Corporate records management

Minutes & resolutions

Stakeholder coordination

Microsoft Office

Deadline management

Education

Bachelor's degree in Corporate Administration/Business Administration/Law/Management

MAICSA/CGI qualification

Job description

Position: Executive, Corporate Secretarial

Industry: Oil & Gas

Employment Type: Contract (1 year)

Location: Kuala Lumpur

Job Scope(s):

• Manage day-to-day corporate secretarial matters for assigned group companies.
• Monitor compliance with applicable laws, regulations, and corporate governance requirements.
• Prepare notices, agendas, resolutions, and supporting documents for Board and shareholder meetings.
• Draft and maintain meeting minutes, written resolutions, and resolution extracts.
• Prepare and submit statutory filings to SSM and other relevant authorities, ensuring all submissions are completed on time.
• Maintain and update statutory registers, minute books, and other corporate records.
• Coordinate nominee director appointments, resignations, assessments, and related records.
• Monitor Board composition to ensure compliance with statutory, contractual, and internal requirements.
• Maintain and update company information, records, and compliance status for assigned entities.
• Support and coordinate corporate exercises, including restructuring, share transfers, company name changes, and company closures.

Requirement(s):

• Bachelor's Degree in Corporate Administration, Business Administration, Law, Management or a related discipline; MAICSA/CGI qualification or partial qualification is an advantage.
• One (1) to two (2) years of relevant corporate secretarial or compliance experience is preferred; fresh graduates with relevant practical exposure may be considered.
• Required Skills:
• Companies Act 2016 knowledge; statutory fillings and corporate records; minutes and resolutions; stakeholder coordination; Microsoft Office and deadline management

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process