Conveyancing Documents Specialist

TETUAN SHARIENA & CO; Kota Bharu; On-site; MYR 48,000 - 72,000; Full time

Job summary

TETUAN SHARIENA & CO invites applications for an administrative conveyancing role. The successful candidate will assist in preparation and processing of conveyancing documents, maintain physical and electronic files, and liaise with clients, banks, and authorities.

You will monitor deadlines, update file status, ensure accuracy, and provide general admin support to the Conveyancing Department while upholding confidentiality and firm SOPs.

Responsibilities

• Assist in the preparation and processing of conveyancing documents and legal files.
• Handle and maintain physical and electronic files systematically.
• Assist with SPA, bank loan, LPPSA, transfer, stamping and registration matters.
• Liaise with clients, banks, government authorities and other relevant parties.
• Follow up on outstanding documents, signatures, payments, submissions and approvals.
• Monitor file progress, deadlines and TAT to ensure timely completion.
• Update file status, WTD and relevant information in the firm's system.
• Ensure documents and file information are accurate, complete and properly recorded.
• Assist in Land Office, LHDN, LPPSA and other relevant submissions.
• Prepare payment requests and maintain records of receipts and supporting documents where required.
• Escalate urgent, overdue or problematic matters to the HOD / supervising lawyer.
• Ensure completed files are properly checked, closed and archived.
• Maintain confidentiality of client and Firm information.
• Comply with all Firm policies, SOPs, procedures and instructions.
• Provide administrative and operational support to the Conveyancing Department.
• Perform any other duties and responsibilities assigned by the HOD or Management from time to time.

Job description

TETUAN SHARIENA & CO invites applications for an administrative conveyancing role. The successful candidate will assist in preparation and processing of conveyancing documents, maintain physical and electronic files, and liaise with clients, banks, and authorities.

You will monitor deadlines, update file status, ensure accuracy, and provide general admin support to the Conveyancing Department while upholding confidentiality and firm SOPs.