Contract Support - Ops & Finance (Kuala Lumpur)

CBRE Asia Pacific; Kuala Lumpur; On-site; MYR 54,000 - 80,000; Full time

Job summary

CBRE Group, Inc. in Kuala Lumpur seeks a Contract Support Associate to provide customer service and administrative support for a large Business Unit, Facility, or Account within Contract Quality Management.

You will respond to client inquiries, ensure contract scope compliance, onboard vendors, review invoices and POs, assist with monthly reporting, and help maintain health and safety documentation. This is a full-time, on-site role based in Ampang.

Qualifications

• Bachelor's degree in Finance, Business Administration, or related field.
• Understanding of processes, procedures, systems within own job function.
• Ability to communicate complex content concisely.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and numerical ability.

Responsibilities

• Respond to client inquiries and follow up to ensure satisfaction.
• Understand contract scope and ensure work aligns with it.
• Champion financial and operational systems; identify cost-saving opportunities.
• Coordinate and onboard vendors for reactive and planned works.
• Review invoices, cost center coding, quotations and POs.
• Review and approve maintenance invoices and projects per agreements.
• Respond to inquiries on financial reports (AR, AP, POs).
• Deliver monthly reporting support for Contract and BU reviews.
• Assist with Health & Safety requirements and QHSE documentation.
• Gather data to identify and solve problems; suggest improvements.

Skills

Analytical thinking

Concise communication

Organizational skills

Numerical skills

Education

Bachelor's degree in Finance/Business

Tools

Microsoft Office

Job description

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

Full-time

Work Location: Ampang, Kuala Lumpur

Work pattern: Monday - Friday, 7.30 AM - 4.30 PM

About The Role

As a CBRE Contract Support Associate, you will provide exceptional customer service and administrative support to a large Business Unit, Facility, or Account. This job is part of the Contract Quality Management job function. They are responsible for managing the delivery of contractual services to ensure requirements are fulfilled.

What You’ll Do

• Respond to client inquiries and concerns and ensure timely and quality service delivery and follow-up to ensure satisfaction.
• Understand the scope of the contract and make sure that all work is carried out accordingly.
• Be a financial and operational systems champion. Suggest efforts to put in place cost-saving opportunities to maximize customer and financial savings targets.
• Coordinate and onboard vendors for reactive and planned works and manage sub-contractor paperwork.
• Review processed invoices and ensure accurate cost center coding. Coordinate the billing application, calculating margins, raising invoices, and submitting to clients. Work closely with site teams and head office, ensuring accurate processing of quotations and purchase orders.
• Review and approve maintenance billing invoices and projects as per contracted agreements. Ensure consistent delivery of core operational and financial outputs on the account.
• Respond to inquiries on financial reports for Accounts Receivable, Payable, and open POs.
• Deliver monthly reporting support on Contract and Business Unit Reviews.
• Assist in ensuring compliance with Health & Safety requirements, including HSE reporting and promoting a safe work environment. Maintain QHSE documentation and ensure it is available using company systems.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need

• Bachelor's Degree in Finance, Business Administration, or a related field with 1-3 years of job-related experience
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com .