Contract Specialist

Tech-Store Malaysia Sdn Bhd; Puchong; On-site; MYR 120,000 - 180,000; Full time

Job summary

Tech-Store Malaysia Sdn Bhd is seeking a Contract Manager to oversee contractual and commercial matters across project lifecycles, ensuring compliance and mitigating exposure. You will review, draft and administer agreements with clients, subcontractors, suppliers and service providers, while managing variations, claims and notices.

The role requires a Bachelor's degree in Law or related field and a minimum of 5 years in contract management, preferably within ICT, systems integration or

Qualifications

• Bachelor's degree in law or related discipline; 5+ years in contract management.
• Experience in ICT, systems integration, engineering, infrastructure or construction projects preferred.
• Strong negotiation, analytical, documentation and stakeholder management skills.

Responsibilities

• Review, draft and administer client, subcontractor, supplier and service agreements.
• Manage variation orders, extension of time, claims and contractual notices.
• Monitor liquidated damages, performance bonds, warranties and retention obligations.
• Work with Project Directors, Finance, Procurement and Legal on governance and milestones.
• Identify deviations and financial exposure before submission; support tender negotiations.
• Ensure obligations align with project costing, resource planning and profitability targets.

Skills

Negotiation

Analytical

Documentation

Stakeholder management

Education

Bachelor's Degree in Law/Contract Management/related discipline

Job description

To manage contractual and commercial matters throughout the project lifecycle, ensuring compliance, protecting the Company's commercial interests and mitigating contractual and financial exposure.

Key Responsibilities

1. Contract Management & Administration

Review, draft and administer client, subcontractor, supplier and service agreements.

Evaluate contractual terms, obligations, deliverables, liabilities and commercial exposure.

Ensure contractual compliance from tender, award and project execution through to closure.

Monitor contract validity, renewals, extensions and key contractual milestones.

Review tender documents, contractual conditions and commercial requirements.

Identify contractual deviations, ambiguities and potential financial exposure before submission.

Support tender negotiations and contract finalisation.

Ensure contractual obligations are aligned with project costing, resource planning and profitability targets.

3. Claims, Variations & Disputes

Manage variation orders (VO), extension of time (EOT), claims and contractual notices.

Monitor liquidated damages (LD), performance bonds, warranties and retention obligations.

Support the assessment and negotiation of contractual disputes.

Maintain proper documentation and substantiation of claims and commercial entitlements.

4. Project Commercial Governance

Work closely with Project Directors, Project Managers, Finance, Procurement and Legal.

Monitor contractual compliance, payment milestones and subcontractor obligations.

Identify potential cost overruns, scope changes and contractual breaches.

Escalate significant contractual and commercial risks with recommendations for mitigation.

Job Requirements

Bachelor's Degree in Law, Quantity Surveying, Contract Management, Business Administration or a related discipline.

Minimum 5 years of relevant contract management experience.

Experience in ICT, systems integration, engineering, infrastructure or construction-related projects preferred.

Sound knowledge of commercial contracts, tender administration, contractual claims and dispute management.

Strong negotiation, analytical, documentation and stakeholder management skills.

Candidates must indicate their current notice period and earliest possible commencement date. Candidates with a one (1) month notice period are preferred.

Candidates are required to state their current and expected salary in their application.

Key Performance Indicators (KPIs)

Timeliness and accuracy of contract review and administration.

Contractual risk identification and mitigation effectiveness.

Timely submission and resolution of contractual claims and variations.

Contract compliance and reduction of avoidable commercial exposure.

Effective management of contractual milestones and deliverables.

Established in 2011, Tech-Store Malaysia Sdn Bhd pioneers IT security and automation solutions that support operational needs across industries such as transportation, utilities, hospitality & leisure, IT & Security, and logistic.

Established in 2011, Tech-Store Malaysia Sdn Bhd pioneers IT security and automation solutions that support operational needs across industries such as transportation, utilities, hospitality & leisure, IT & Security, and logistic.