Contract Executive

VCS INTERIOR SDN BHD; Puchong; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Misc. allowance

Bonus

Company trip

Job summary

VCS Interior Sdn Bhd is hiring a Contract Executive to manage contract preparation, review, and administration for design & build projects in Malaysia. You will ensure clear scopes, terms, timelines and pricing, while maintaining meticulous documentation and supporting tender submissions.

The role requires knowledge of construction contracts, risk assessment, and effective negotiation with clients, consultants, and subcontractors. Strong communication in English and Bahasa Malaysia is essential.

Qualifications

• Bachelor’s degree required in Law, Construction Management, Quantity Surveying, or related field.
• Minimum 1–5 years of contracts administration experience in design & build, construction, or interior fit-out projects.
• Exposure to Malaysian contracts (FIDIC, PAM, JKR, CIDB) is an advantage.
• Strong knowledge of contract law, tender procedures, and construction agreements.
• Proficient in Microsoft Office and project documentation tools.

Responsibilities

• Draft, review, and prepare contracts, agreements, and addendums.
• Ensure contracts include clear scope, terms, obligations, timelines, and payment schedules.
• Maintain proper documentation of all contracts and related correspondence.
• Assist in tender submissions, quotations, and contract proposals.
• Monitor contracts to ensure compliance with terms, budgets, and timelines.
• Identify risks and assist in dispute resolution and negotiation.
• Prepare regular contract status reports for management.

Skills

Contract management

Negotiation

Attention to detail

MS Office

Legal interpretation

Education

Bachelor's degree in Law/Construction Management/Quantity Surveying

Tools

Contract management software

Job description

Established in 2006, VCS Group (https://vcsinterior.com) has grown into a leading multi-disciplinary interior design and build company with many years of experience. We specialize in design & build, home furnishing, renovation, and maintenance services, offering comprehensive solutions tailored to diverse client needs.

Our success is driven byinnovation, craftsmanship, and strategic resource integration, allowing us to deliver high-quality, efficient, and aesthetically pleasing spaces. From residential to commercial and hospitality projects, we transform visions into reality with precision and creativity.

With a strong track record and commitment to excellence, VCSi Group continues to shape the future of interior design and construction, creating inspiring environments that exceed expectations.

WHY JOIN US?

As we continue to grow, we are building a strong foundation in every department. Join us and play a key role in shaping the company.

KEY RESPONSIBILITIES

Key Responsibilities

1. Contract Preparation & Administration

Draft, review, and prepare contracts, agreements, and addendums in accordance with company policies and project requirements.

Ensure contracts include clear scope, terms, obligations, timelines, and payment schedules.

Maintain proper documentation of all contracts and related correspondence.

Assist the project and sales teams in preparing tender submissions, quotations, and contract proposals.

Evaluate terms and conditions of subcontractor and supplier agreements.

Provide advice on contractual risks and obligations during bidding and negotiation phases.

3. Contract Compliance & Monitoring

Monitor ongoing contracts to ensure compliance with terms, budgets, and timelines.

Track deliverables, variations, and claims to minimize financial and legal exposure.

Ensure project managers and site teams adhere to contract obligations.

4. Risk Management & Dispute Resolution

Identify contractual risks, notify management, and propose mitigation measures.

Assist in resolving disputes, claims, or non-compliance issues with clients, consultants, or subcontractors.

Maintain logs of claims, variations, and legal correspondence for reference and audit.

Liaise with project managers, finance, procurement, and legal teams to ensure contractual obligations are understood and met.

Prepare regular reports on contract status, variations, claims, and risk exposure for management review.

Support management in strategic decision-making related to contractual matters.

6. Regulatory & Legal Compliance

Ensure contracts comply with Malaysian laws, CIDB regulations, and company standards.

Stay updated on legal, industry, and regulatory developments relevant to construction and interior fit-out contracts.

QUALIFICATIONS

Education & Experience

Bachelor’s Degree in Law, Construction Management, Quantity Surveying, or related field.

Minimum 1–5 years experience in contracts administration within design & build, construction, or interior fit-out projects.

Fresh graduates are encouraged to apply

Exposure to Malaysian construction contracts (FIDIC, PAM, JKR, CIDB standards) is an advantage.

Technical & Professional Skills

Strong knowledge of contract law, tender procedures, and construction agreements.

Proficient in Microsoft Office, contract management software, and project documentation tools.

Ability to interpret legal language and translate it into practical project actions.

Soft Skills

Excellent attention to detail and organizational skills.

Strong analytical, negotiation, and problem-solving abilities.

Effective communication skills in English and Bahasa Malaysia; Mandarin is an advantage.

Personal Attributes

Highly responsible, ethical, and professional.

Able to manage multiple contracts simultaneously and meet deadlines.

Proactive in identifying risks and suggesting solutions.

We offer pleasant working environment and a competitive remuneration package, commensurate with qualifications and experience.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• How many years' experience do you have in a contracts administration role?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as a Contract Executive?
• What's your expected monthly basic salary?
• Do you have experience preparing and submitting tenders?
• Which of the following CAD software do you have experience with?

VCS Interior is a leading interior fit-out and renovation specialist based handling commercial

project across Malaysia, delivering high-quality commercial, and hospitality projects. We pride

ourselves on project management solutions, precision craftsmanship, and seamless project

execution.

With an experienced team and a growing portfolio of prestigious clients, we provide a dynamic

work environment where talent, responsibility, and problem solving are rewarded. If you’re

ready to take ownership and grow your career in the renovation and interior industry, we’d love to

meet you.

VCS Interior is a leading interior fit-out and renovation specialist based handling commercial

project across Malaysia, delivering high-quality commercial, and hospitality projects. We pride

ourselves on project management solutions, precision craftsmanship, and seamless project

execution.

With an experienced team and a growing portfolio of prestigious clients, we provide a dynamic

work environment where talent, responsibility, and problem solving are rewarded. If you’re

ready to take ownership and grow your career in the renovation and interior industry, we’d love to

meet you.

Perks and benefits Medical Miscellaneous allowance Bonus, Incentive Bonus, Company Trip, etc