Assistant Manager - Contracts & Commercial

GAMUDA; Petaling Jaya; On-site; MYR 90,000 - 130,000; Full time

Job summary

GAMUDA is seeking aContracts Administrator to manage pre- and post-contract administration, tendering processes, cost planning, and guidance on administration procedures. You will prepare tender documentation, evaluate bids, monitor budgets, draft work orders and sub-contracts, and handle variations and final accounts.

The role requires experience in QS-related duties, ability to liaise with vendors/clients, and adherence to quality, safety, and environment policies.

Qualifications

• Degree in QS/Building/M&E Engineering or equivalent.

Responsibilities

• Prepare tenders including quotations and cost estimates.
• Assist cost planning and tender documentation.
• Establish supply chain and vendors for sub-trade procurement.
• Monitor contract variations and assist in negotiation.
• Prepare sub-contract/supply agreements and related documents.
• Ensure compliance with Quality, Safety, Health & Environment requirements.
• Finalise accounts with contractors/vendors/clients.
• Supervise QS/Purchaser, if any.

Skills

Communication skills

Interpersonal skills

Computer literacy

Costing knowledge

Contract administration

Drafting work orders

Education

Degree in QS/Building/M&E Engineering

Job description

Administer pre and post contract administration duties which includes tendering processes, cost plan and post contract administration, assist to provide advice and guidance on administration procedures, preparation of tender documentation and evaluation, budget monitoring, preparation of work order/sub-contract/supply agreement, variations, contractual claims and settlement of final account.

Key Responsibilities

Job description:

Job Summary

Administer pre and post contract administration duties which includes tendering processes, cost plan and post contract administration, assist to provide advice and guidance on administration procedures, preparation of tender documentation and evaluation, budget monitoring, preparation of work order/sub-contract/supply agreement, variations, contractual claims and settlement of final account.

Key Responsibilities

• Pre- contract stage
  • Preparation of tenders including calling for quotations, cost estimate & etc
  • Assist C&C Manager in preparation for cost plan.
  • Compilation of tender documentation/award and calling for tenders
  • Establish supply chain and vendors for sub-trade and sub-labour procurement.
• Post- contract stage
  • Ensure compliance of the conditions precedent to the commencement of contract work such as performance Bond, Advance Payment Bond, insurance policies, guarantees, etc. and including follow-up with vendor/sub- contractor/ client.
  • Assist C&C Manager in contract administration procedures for main contract and sub-contract
  • Tracking and monitoring of budget set by C&C Manager on each costing head
  • Preparation of tender documents, sub-contract/supply agreement documentation for sub-contract work/supplies. This includes tenders’ clarification, tender evaluation and participation in negotiation process.
  • Drafting of Minor Work Order/work order/sub-contract agreement/ supply agreement in accordance with procurement procedures.
  • Monitor all variation instruction (main contract) and liaise to submit costing to client to ensure early release of payment and participate in negotiation of rates if required.
  • Collate information/particulars and assist in the assessment of variation claims/ and compilation of documents.
  • Finalise of account with contractor/vendors/client.
  • Supervision of QS/Purchaser (if any)
  • To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and work place as required by the Company.
  • Any other duties that will be assigned from time to time by the Management.

Qualifications

• Degree in QS/Building/M&E Engineering or equivalent.

Skills & Abilities

• Effective communication and interpersonal skills, able to work with minimum supervision.
• Computer knowledge, costing & contract administration knowledge, ability to draft work orders/sub-contract agreement.

Expected Minimum Years of Experience

• 5-8 years experiences