Construction Project Admin & Coordination Specialist

PB Realty Sdn. Bhd; Malacca City; On-site; MYR 28,000 - 50,000; Full time

Job summary

PB Realty Sdn. Bhd in Melaka is seeking an Administrative Assistant to support the Project Manager with documentation, coordination, and reporting for construction projects.

You will prepare and maintain project documents, arrange CCM meetings, take minutes, liaise with consultants and authorities, and help ensure timely CCC submissions. The role requires detail orientation and strong Microsoft Office skills.

Qualifications

• Diploma or Degree in Business Administration, Construction Management or a related field.
• Preferably 1–2 years of relevant working experience in the construction industry.
• Familiar with CCM meetings and CCC application procedures will be an added advantage.
• Good communication, coordination and organisational skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).

Responsibilities

• Provide administrative and documentation support to the Project Manager.
• Prepare, coordinate and maintain project-related documents, records and reports.
• Assist in coordinating CCM (Construction Coordination Meeting) and other project meetings, including preparation of meeting minutes.
• Handle documentation and submissions related to CCC (Certificate of Completion and Compliance) applications.
• Liaise with consultants, contractors, authorities and relevant departments on project matters.
• Monitor project documentation, submissions and follow-up to ensure timely completion.
• Perform general administrative duties and other tasks assigned by the Project Manager.

Skills

Communication

Coordination

Organisational skills

Education

Diploma or Degree in Business Administration/Construction Management

Tools

Microsoft Office

Job description

PB Realty Sdn. Bhd in Melaka is seeking an Administrative Assistant to support the Project Manager with documentation, coordination, and reporting for construction projects.

You will prepare and maintain project documents, arrange CCM meetings, take minutes, liaise with consultants and authorities, and help ensure timely CCC submissions. The role requires detail orientation and strong Microsoft Office skills.