Construction Project Admin & Billing Coordinator

Homlux Interior Furnishing; Johor Bahru; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

EPF

SOCSO

EIS

Annual Bonus

Training Provided

Medical and Hospitalisation Leave

Annual Leave

Company Trip

5 Working Days

Job summary

Homlux Interior Furnishing – Kempas, Johor is seeking a detail-oriented administrator with a Diploma in Quantity Surveying or related fields. You will support construction and procurement admin, manage invoices, and ensure timely claim submissions.

The role requires 1-2 years of relevant experience, strong Excel/Word skills, and professional communication with internal and external parties. Training and full-office support are provided.

Qualifications

• Diploma qualification in Quantity Surveyor, Business Administration, Office Management or related field.
• 1-2 years of relevant working experience in construction, contract, procurement or related administrative functions.
• Proficient in Microsoft Excel, Word and standard office documentation tools.
• Strong numerical accuracy, document checking discipline and attention to detail.
• Handle claim deadlines, invoice submissions and billing records with reliable follow-through.
• Communicate professionally with internal teams, subcontractors, vendors and external parties.
• Understanding of construction contracts, billing practices, progress claims and subcontractor invoice processes is an advantage.

Responsibilities

• Prepare monthly payment certificates and progress claims for clients based on contract terms and project progress.
• Verify subcontractor invoices against work orders, progress reports and contract terms before payment.
• Compile supporting documents for payment certification including site measurements and progress reports.
• Check claim documents, invoice details, quantities and rates for accuracy before submission.
• Process e-invoice self-billing documentation according to company procedures and tax requirements.
• Review self-billing records and billing documents to identify errors or missing details.
• Highlight discrepancies and issues for clarification before approval.
• Organize claim files and audit documents for easy retrieval.
• Prepare department reports, claim summaries and invoice tracking records.
• Communicate claim status and documentation needs with project teams and subcontractors.
• Perform any duties required by the company or supervisor.

Skills

Communication

Attention to detail

Billing & invoicing

Education

Diploma in Quantity Surveying / Business Administration / Office Management

Tools

Microsoft Excel

Microsoft Word

Office documentation tools

Job description

Homlux Interior Furnishing – Kempas, Johor is seeking a detail-oriented administrator with a Diploma in Quantity Surveying or related fields. You will support construction and procurement admin, manage invoices, and ensure timely claim submissions.

The role requires 1-2 years of relevant experience, strong Excel/Word skills, and professional communication with internal and external parties. Training and full-office support are provided.