Construction Document Controller - Records & Compliance

CRCG (M) SDN. BHD.; Kuala Lumpur; On-site; MYR 56,000 - 89,000; Full time

Job summary

China Railway Oversea Engineering (M) Sdn. Bhd. is seeking a documents control professional to establish and maintain a robust document control system aligned with project procedures.

You will receive, log, distribute, track, and archive all incoming and outgoing records including drawings, specs, RFIs, MOMs, NCRs, and inspection reports. You will ensure accuracy, up-to-date filing, and controlled access for confidential records, while coordinating with project managers, engineers, consultants,

Responsibilities

• Establish and maintain a proper document control system in line with company/project procedures.
• Receive, log, distribute, track, and archive all incoming and outgoing documents including drawings, specifications, RFIs, MOMs, NCRs, inspection reports, etc.
• Ensure all documents are accurate, up-to-date, and properly filed (both electronic and hard copy).
• Control access to confidential and sensitive documents and ensure compliance with document retention policies.
• Coordinate with project managers, engineers, consultants, and contractors to collect and distribute documentation.
• Prepare and maintain document registers and logs (e.g., drawing registers, transmittals, submittal logs).
• Assist in formatting and proofreading project reports, letters, and official correspondences.
• Ensure proper version control and tracking of revisions in project documentation.
• Support audits by maintaining documentation in a readily retrievable manner.
• Provide training or support to project staff on document control processes, if required.

Skills

Document control

Attention to detail

Communication

Job description

China Railway Oversea Engineering (M) Sdn. Bhd. is seeking a documents control professional to establish and maintain a robust document control system aligned with project procedures.

You will receive, log, distribute, track, and archive all incoming and outgoing records including drawings, specs, RFIs, MOMs, NCRs, and inspection reports. You will ensure accuracy, up-to-date filing, and controlled access for confidential records, while coordinating with project managers, engineers, consultants,