Conference Producer

Cwihub; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

International travel opportunities

Training and career development

Positive company culture

Attractive commission rate

Medical employee welfare

Work-life balance

Group outings and activities

Fully-stocked pantry and coffee

Job summary

An innovative conference production company located in Kuala Lumpur is seeking a Conference Producer to be responsible for researching and executing impactful conferences. The ideal candidate will possess strong project management and communication skills, conducting market research, acquiring speakers, and developing engaging agendas. Opportunities for international travel and a vibrant company culture are provided. Fresh graduates are encouraged to apply.

Qualifications

• Must be based in Klang Valley or willing to relocate.
• Fresh graduates are welcome to apply.
• Excellent communication skills are a must.
• Strong project management and multitasking abilities are essential.
• Fluent and creative writing skills in English is a plus.

Responsibilities

• Conduct market research to identify industry trends.
• Acquire high-profile speakers and manage agenda development.
• Coordinate event production logistics and oversee onsite execution.
• Collect and analyze feedback for post-event reporting.
• Analyze post-event results and prepare actionable reports.

Skills

Research capabilities

Project management

Interpersonal communication

Analytical skills

Public speaking

Education

Bachelor's degree

Job description

We are looking for a Conference Producer who is responsible for researching, developing, and executing high-quality conferences. This role involves market research, speaker acquisition, agenda development, project management, and event execution. The ideal candidate will have strong analytical, organizational, and communication skills to create compelling event content that delivers value to attendees and stakeholders.

Key Responsibilities

1. Conference Research & Development
   • Conduct market research to identify industry trends, challenges, and opportunities relevant to the target audience.
   • Analyze competitor events to ensure differentiation and a strong value proposition.
   • Engage with C‑suite executives, directors, and key stakeholders to gather industry insights and refine content strategy.
   • Develop compelling conference themes, agenda structures, and session formats, including keynotes, panel discussions, fireside chats, and interactive workshops.
   • Profile the target audience to align content with their pain points, interests, and learning objectives.
2. Speaker & Panelist Acquisition
   • Identify and secure high‑profile speakers, industry leaders, and subject matter experts.
   • Build relationships with CEOs, policymakers, and thought leaders to enhance event credibility.
   • Develop persuasive speaker pitches and manage negotiations.
   • Ensure timely submission of high‑quality content, including presentations and bios.
3. Agenda & Program Development
   • Curate session topics that address industry challenges, trends, and innovative solutions.
   • Structure keynotes, panel discussions, fireside chats, and breakout sessions for maximum engagement and knowledge‑sharing.
   • Integrate interactive elements, such as Q&As, live polling, and roundtables, to enhance participation.
   • Optimize the agenda flow to maintain audience engagement and maximize attendance.
4. Project Management
   • Maintain a conference production timeline to track progress and deadlines.
   • Manage event budgets, ensuring cost efficiency and profitability.
   • Oversee onsite execution, including speaker coordination, session transitions, and attendee engagement.
5. Partnership Development
   • Identify and engage potential media & supporting partners to expand event reach.
   • Conduct outreach to secure association and government bodies' strategic partnerships.
6. Event Execution & On‑Site Coordination
   • Serve as the primary point of contact for speakers.
   • Coordinate with the AV team to ensure seamless presentation flow.
   • Monitor audience engagement and implement real‑time adjustments to enhance experience.
   • Moderate and manage panel discussions, ensuring speakers stay on topic and within time limits.
7. Post‑Event Analysis & Reporting
   • Collect feedback from attendees, speakers, and sponsors through surveys and interviews.
   • Analyze event performance based on attendance, revenue, and engagement metrics.
   • Prepare a comprehensive post‑event report with key takeaways and improvement recommendations.

Job Description

• To conduct commercial & business/market research and speak to relevant key industry leaders to identify latest & upcoming trends and topics.
• Develop compelling conference agendas that resonate with target audiences and drive attendance.
• Recognizing the who's who in the industry and creating connections & liaison with them for a speaking engagement & represent their expertise in our events.
• Working in close co‑operation with sales & marketing by for comprehensive overview for all events.
• Take ownership of all aspects of conference production, including logistics, content development, speaker coordination, and onsite execution.

Requirements

• Already based in Klang Valley or willing to relocate/commute. (Office location: Plaza Sentral, KL Sentral)
• Bachelor's degree in any field. Fresh graduates are welcome to apply.
• A genuine, positive attitude with excellent communication skills.
• Strong project management skills with the ability to multitask and meet tight deadlines.
• Inquisitive and a results‑driven mindset, with a passion for research and learning to create an insightful and power‑packed event.
• Confidence & good interpersonal skills, you are able to communicate well with key industry leaders and subject matter experts.
• Fluent in English. Good & creative writing skills in English (Composing business and commercially‑related content in B2B conferences & events is a plus!)
• Ability to confidently speak in public settings, including presenting information and engaging with audiences.

What to Expect

• International travel opportunities
• Training and coaching for your career development
• Positive company culture with a vibrant and dynamic working environment
• Attractive commission rate
• Employee welfare – medical
• Work‑life balance
• Employee engagement activities – group outings, birthday celebrations & more!
• Annual team building, annual dinner
• Snack and Hydrate! - fully‑stocked pantry and coffee

Who are We

CWI offers a complete portfolio of virtual, hybrid & in‑person corporate programs, ranging from international summits, tactical & strategic conferences, professional seminars, in‑house company training, masterclass events, business‑to‑business congresses and other business intelligence symposiums worldwide.

We specialize in producing quality, insightful & cutting‑edge content according to the current needs & demands of all industries, while bringing together top industry icons, subject matter experts and thought leaders, partnered with solution providers & corporate professionals - all under one roof, for a powerful learning & quality networking session.