Conference Producer

Malaysia HR Forum; Petaling Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

MHRF Conferences in Petaling Jaya seeks a proactive Conference Producer to research, develop, and deliver high-impact events across the portfolio. You will own the product from concept to post-event review, coordinating market research, agenda development, speaker acquisition and sponsor alignment to ensure commercial success.

You will build a strong speaker network, craft compelling conference value propositions, and work with marketing and sales to maximise audience engagement and revenue.

Qualifications

• Bachelor's degree in a related field.
• 3–5 years of experience in conference production or related role.
• Experience independently producing B2B conferences or executive events preferred.
• Strong research and analytical ability.
• Proven ability to develop commercially relevant conference agendas and compelling event propositions.
• Attention to detail and ability to meet tight deadlines.

Responsibilities

• Conduct market research to identify conference potential and audience needs.
• Define target audience, positioning, and value proposition for conferences.
• Assess market gaps and commercial potential; develop concepts for new events.
• Prepare briefs and research findings for review and approval.
• Develop conference themes, agendas, sessions, and formats.
• Identify case studies and trends for content.
• Ensure programmes are commercially relevant to delegates and sponsors.
• Refine content based on feedback and intelligence.
• Build and maintain a pipeline of speakers and industry experts.
• Coordinate speaker communications and logistical requirements.
• Collaborate with marketing and sponsorship teams to sell conferences.
• Oversee production timelines and milestones; ensure onsite delivery and quality.

Skills

Conference production

Research skills

Speaker outreach

Project management

Analytical ability

Education

Bachelor's degree in Business Administration, Marketing, Communications, Event Management, HR, Economics, Technology, or related field

Tools

CRM systems

Event management software

Job description

The Conference Producer is responsible for researching, developing, producing and delivering commercially viable conferences, seminars, forums and executive events across the MHRF Conferences portfolio. The role owns the conference product from concept to post-event review, including market research, programme and agenda development, speaker acquisition, audience definition, commercial proposition support and cross-functional delivery. The Conference Producer is accountable for developing relevant, high-quality conference intellectual property that can achieve agreed revenue, contribution and market-positioning objectives.

Job Descriptions

Conference Research & Development

• Conduct market research to identify emerging business, industry and professional topics with conference potential.


• Define target audience, market need, conference positioning and key value proposition.


• Assess competing events, market gaps and commercial potential before recommending concepts for development.


• Prepare conference concept briefs and research findings for review and approval.


• Develop conference themes, agendas, session topics and formats aligned with market needs.


• Research and identify relevant case studies, organisations, trends and subject-matter areas.


• Ensure programmes are commercially relevant to both delegates and potential sponsors.


• Continuously refine content based on market feedback, speaker input and commercial intelligence.

Speaker Acquisition & Management

• Build and maintain a strong pipeline and database of potential speakers, moderators and industry experts.


• Conduct proactive speaker outreach and secure suitable speakers within agreed timeline.


• Manage speaker communication, confirmations, biographies, presentation requirements and programme information.


• Maintain professional relationships with speakers to support future conferences and the wider MHRF speaker ecosystem.

Commercial & Cross-Functional Support

• Develop clear audience profiles, sponsor relevance and commercial narratives for assigned conferences.


• Provide the Sponsorship and Corporate/Delegate Sales teams with programme information, market insights, speaker updates and supporting materials required to sell effectively.


• Work with Marketing to develop campaign angles, content, speaker-led promotions and audience messaging.


• Monitor commercial traction and participate in conference Green/Amber/Red reviews, recommending repositioning, resizing, merging or other corrective action where required.

Conference Project Management & Delivery

• Own and maintain the master production timeline for assigned conferences from concept approval through delivery.


• Coordinate key milestones across programme, speakers, sales, marketing, design and operations.


• Work with Operations on venue requirements, room setup, speaker logistics, run-of-show and onsite requirements.


• Attend and support assigned conferences onsite, ensuring programme quality and effective speaker management.


• Collect and analyse delegate, speaker and sponsor feedback following each conference.


• Review conference performance against agreed objectives including revenue, contribution, attendance, content quality and satisfaction.


• Prepare recommendations for repeat, scale, reposition, merge, postpone or discontinue decisions.


• Identify new conference IP and future editions based on market intelligence and portfolio performance.

Job Requirements

• Bachelor's degree in Business Administration, Marketing, Communications, Event Management, Human Resources, Economics, Technology, or any related field.


• 3–5 years of experience in conference production, conference research, content/programme development, B2B events, media/events, research, or a related role.


• Experience independently producing B2B conferences or executive-level events is highly preferred.


• Strong research and analytical ability.


• Proven ability to develop commercially relevant conference agendas and compelling event propositions.


• Strong attention to detail, ownership, initiative and ability to work under tight deadlines.


• Familiarity with CRM, project management and event management systems is an advantage.

*Note: Only shortlisted candidates will be notified.