Company Secretary Assistant

VEL MANAGEMENT SDN. BHD.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company specializing in corporate services in Malaysia is looking for a professional to assist with complex company secretarial tasks, maintain corporate records, and ensure compliance with the Companies Act. The role involves managing secretarial documentation, coordinating with various departments, and facilitating board meetings. Ideal candidates will have relevant experience and knowledge of corporate secretarial procedures, ensuring timely filing of necessary documents and adherence to statutory requirements.

Responsibilities

• Assisting with complex company secretarial tasks as directed by the Company Secretary.
• Maintain and update corporate records for companies, ensuring compliance with the Companies Act.
• Assist in managing secretarial files and administration work.
• Maintaining registers of members, directors, and secretaries.
• Updating share register and recording share transactions.
• Filing and managing corporate documents like resolutions, minutes of meetings, and board papers.
• Monitoring changes in relevant company legislation and regulatory requirements.
• Ensuring timely filing of statutory forms with the Registrar of Companies (ROC).
• Preparing and submitting annual returns and confirmation statements.
• Preparing agendas and meeting materials for board and committee meetings.
• Circulating meeting notices and collecting necessary documentation.
• Coordinating with other departments within the company to ensure compliance with corporate secretarial procedures.

Job description

Responsibilities

• Assisting with complex company secretarial tasks as directed by the Company Secretary.
• Maintain and update corporate records for companies, ensuring compliance with the Companies Act.
• Assist in managing secretarial files and administration work.
• Maintaining registers of members, directors, and secretaries.
• Updating share register and recording share transactions.
• Filing and managing corporate documents like resolutions, minutes of meetings, and board papers.
• Monitoring changes in relevant company legislation and regulatory requirements.
• Ensuring timely filing of statutory forms with the Registrar of Companies (ROC).
• Preparing and submitting annual returns and confirmation statements.
• Preparing agendas and meeting materials for board and committee meetings.
• Circulating meeting notices and collecting necessary documentation.
• Coordinating with other departments within the company to ensure compliance with corporate secretarial procedures.