Company Secretary Assistant

ED ZONE MANAGEMENT SDN BHD; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A trusted provider of management services is seeking an Assistant Company Secretary to support the Company Secretary in corporate compliance and secretarial functions. Responsibilities include maintaining statutory records, coordinating meetings, and ensuring compliance with Malaysian laws. Candidates should possess a relevant degree and proficiency in Bahasa Malaysia, English, and Mandarin. Strong attention to detail and organizational skills are essential. Fresh graduates are encouraged to apply. This is an excellent opportunity to build a career in corporate governance in Kuala Lumpur.

Qualifications

• Understanding of Company Law and corporate governance.
• Professional certifications will be an added advantage.
• Willingness to travel as required.

Responsibilities

• Assist the Company Secretary with corporate secretarial functions.
• Maintain and update statutory records and registers.
• Coordinate Board and Shareholders’ Meetings.
• Ensure timely filing of statutory documents.
• Liaise with clients and regulators on secretarial matters.

Skills

Attention to detail

Organisational skills

Time management

Proficient in Bahasa Malaysia

Proficient in English

Proficient in Mandarin

Proficient in Microsoft Office

Education

Diploma or Degree in Business Studies, Administration, or Management

ICSA qualification or currently pursuing

Job description

We are seeking a dedicated and detail-oriented Assistant Company Secretary to join our dynamic team at ED Zone Management Sdn Bhd. This role plays a vital part in supporting the Company Secretary to ensure smooth operations and full compliance with Malaysian corporate laws and governance standards.

Key Responsibilities

Assist the Company Secretary in all corporate secretarial functions in accordance with the Malaysian Companies Act and other relevant legislation.

Maintain and update statutory records, registers, and minute books accurately.

Coordinate and assist in Board and Shareholders’ Meetings, including preparing meeting agendas, notices, minutes, and resolutions.

Ensure timely filing and lodgement of statutory documents with SSM and other authorities.

Liaise with clients, directors, auditors, and regulators on secretarial matters.

Prepare and handle incorporation, changes to company information, share transfers, and related filings.

Provide administrative and compliance support to the Company Secretary as required.

Requirements

Candidates with a Diploma or Degree in Business Studies, Administration, Management, or equivalent are encouraged to apply. Professional certifications will be an added advantage.

Good understanding of Company Law, corporate governance, and regulatory compliance.

ICSA qualification (or currently pursuing) is an added advantage.

Proficient in Bahasa Malaysia, English, and Mandarin (to liaise with Mandarin-speaking clients).

Strong attention to detail, organisational, and time management skills.

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Proactive, adaptable, and able to work both independently and as part of a team.

Willing to travel when required.

Fresh graduates are encouraged to apply for junior positions (training will be provided).

About Us

ED Zone Management Sdn Bhd is a trusted provider of comprehensive management and corporate secretarial services. Based in Kuala Lumpur, we assist a wide range of clients in navigating Malaysia’s corporate and regulatory environment with efficiency and professionalism.

Join our growing team and be part of a company that values integrity, teamwork, and continuous learning.

Apply now to build your career in corporate governance and compliance with us!