Clinic Operations Executive

PERMAI POLYCLINICS API-API; West Coast Division; On-site; MYR 28,000 - 50,000; Full time

Job summary

PERMAI POLYCLINICS API-API is seeking an Admin Officer in Sabah to provide essential administrative support and coordinate cross‑functional office operations. You will manage documentation, liaise with vendors, and ensure facilities and resources are well maintained to support smooth clinic functioning.

The role requires strong organisational skills, the ability to multitask, and proficiency with Microsoft Office.

Qualifications

• Diploma in Business Administration or related field is preferred.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational, planning and multitasking skills.
• Good verbal and written communication in Bahasa Malaysia and English.
• Able to coordinate with internal departments, contractors and external providers.
• Confidential and professional handling of records and information.

Responsibilities

• Perform general administrative duties, including document preparation, filing, record management, and data entry.
• Coordinate outsourced services, vendors, contractors, and external providers to ensure timely completion.
• Monitor clinic facilities, equipment, and non-medical assets; coordinate maintenance as needed.
• Assist planning and coordinating day-to-day clinic operations for smooth workflow across departments.
• Monitor and maintain inventory of office supplies and other non-medical consumables.
• Prepare reports, correspondence, meeting minutes, and other admin documents.
• Support HR admin functions, including leave, attendance, staff documentation, and coordination.
• Liaise with internal departments to facilitate efficient communication and operational support.
• Ensure administrative records are accurate, confidential, and compliant with policies.
• Assist management with operational projects, compliance matters, and other duties as assigned.

Skills

Organisational skills

Multitasking

Communication

Independent worker

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

PERMAI POLYCLINICS API-API is seeking an Admin Officer in Sabah to provide essential administrative support and coordinate cross‑functional office operations. You will manage documentation, liaise with vendors, and ensure facilities and resources are well maintained to support smooth clinic functioning.

The role requires strong organisational skills, the ability to multitask, and proficiency with Microsoft Office.