Clerk Grade II

DKSH Management Ltd.; Miri; On-site; MYR 28,000 - 42,000; Full time

Job summary

DKSH Management Ltd. in Miri, Malaysia, is seeking a Clerk to ensure incoming goods are received in the system within 3 working days from unloading, and to manage accompanying documentation and reporting.

The role requires attention to detail in data entry, documentation, and supplier coordination. Responsibilities include cross-checking orders, preparing receipts and stock movement paperwork, and maintaining records.

Qualifications

• Must have at least 1 year of experience as a Clerk.
• Secondary school leaving certificate or equivalent.
• Proficiency in entering data into inventory/warehouse management systems.

Responsibilities

• Enter details of received goods into warehouse systems with item descriptions, quantities, and tracking numbers.
• Cross-check delivery notes, purchase orders, and invoices for accuracy.
• Prepare paperwork for receipt of goods including receipts, inspection forms, and stock movement docs.
• Liaise with suppliers and delivery personnel to verify shipment details and resolve discrepancies.
• Communicate with clients about inbound goods and delivery schedules or delays.
• Maintain up-to-date records of all goods received and filing of documents.
• File discrepancy or damage reports when goods do not match orders or are damaged.
• Meet daily deadlines for processing received goods, data entry, and reporting.

Skills

Data entry

Inventory management

Discrepancy identification

Communication skills

Time management

Safety knowledge (reach trucks)

Education

Secondary school leaving certificate

Tools

Warehouse Management System (WMS)

Inventory Management System (IMS)

Job description

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Location: Miri, MY

Global Business Unit: CONSUMER GOODS

Job Function: Supply Chain Management

Requisition Number: 247765

Description:

About The Role

To ensure all arrivals are GR in system within 3 working days from the unloading date and ensure all reports/ relevant documents are submitted in a timely manner.

What You Will Deliver

• Accurately enter details of received goods into warehouse management systems, including item descriptions, quantities, and tracking numbers.
• Cross-check the information on delivery notes, purchase orders, and invoices to ensure that the items received match the orders placed.
• Prepare and process all necessary paperwork for the receipt of goods, including receipts, inspection forms, and stock movement documents.
• Liaise with suppliers and delivery personnel to verify shipment details, resolve discrepancies, and communicate any issues or concerns about the condition of goods received.
• To communicate with clients or customers regarding the status of their inbound goods, ensuring that they are informed of delivery schedules or any delays.
• Maintain accurate and up-to-date records of all goods received, ensuring that documentation is properly filed and easily retrievable.
• Perform other general administrative duties as required, such as answering phones, responding to emails, or preparing reports for management.
• Ensure that all documents, such as shipping manifests, inspection reports, and regulatory forms, are completed and submitted in accordance with company policies and legal requirements.
• Prepare and file discrepancy or damage reports when goods received do not match purchase orders, or if items are damaged or defective.
• Manage time effectively to meet daily deadlines for processing received goods, entering data, and filing reports.
• Assist in updating inventory records to reflect the new stock levels after goods are received, ensuring that the warehouse management system is accurate and up to date.
• Prepare daily or weekly reports on the status of received goods, including details on any issues encountered during the receiving process.
• Ensure compliance with company policies and procedures.
• Maintain clear communication with Supervisors and other team members.

What You Bring

• At least 1 year of experience as a Clerk
• Secondary school leavers or its equivalent
• Maintain a good working relationship with department Supervisor / HOD, fellow colleagues and other corresponding department/s.
• Skill in identifying discrepancies, damaged goods, or missing items.
• Proficiency in entering data into inventory management systems or warehouse management system (WMS).
• Familiarity with inventory management systems (IMS) or warehouse management systems (WMS).
• Ability to quickly identify issues with shipments, such as quantity discrepancies or damaged goods, and take appropriate action to resolve them
• Strong verbal and written communication skills for coordinating with vendors, suppliers, and internal departments.
• Comprehensive knowledge of safety standards and regulations for operating reach trucks and handling materials.
• Efficient time management skills to prioritize tasks and meet deadlines.
• Willingness to collaborate and contribute to a positive work environment.

Why Join DKSH

At DKSH, we are driven by a purpose that goes beyong the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference!

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