Clerical Assistant

Synergy Staffing; Shah Alam; On-site; MYR 27,000 - 45,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

EIS

Job summary

Synergy Staffing in Malaysia is seeking an entry-level Administrative Assistant to support daily office operations. The role emphasizes data entry, document preparation, scheduling, and correspondence.

You will assist the HR team with onboarding, manage calls and mail, maintain records in company databases, and help ensure smooth administrative workflows in a fast-paced environment.

Qualifications

• High school diploma or equivalent is required for this entry-level position.
• 1-2 years of prior administrative or clerical experience is preferred.
• Proficiency in basic computer operations and standard office software is essential.
• Demonstrated ability to use Word for document creation and editing.
• Competency in Excel for data entry, basic calculations, and simple spreadsheet management.
• Strong verbal and written communication in English and Bahasa Malaysia.
• Ability to manage multiple tasks and prioritize workload in a fast-paced environment.
• Excellent organizational skills and attention to detail to ensure accuracy.

Responsibilities

• Provide general administrative support, including answering phones and directing inquiries.
• Assist with data entry and maintain accurate records in company databases.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and format documents, reports, and presentations using Word and Excel.
• Manage office supplies and place orders as needed.
• Support HR onboarding processes, including preparing new hire documentation.
• Handle basic customer service inquiries via phone and email.

Skills

English language

Bahasa Malaysia

Communication skills

Organizational skills

Multitasking

Attention to detail

Proactive attitude

Education

High school diploma or equivalent (SPM/'O' Level)

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.

A minimum of 1-2 years of prior administrative or clerical experience is necessary.

Proficiency in basic computer operations and standard office software is essential.

Demonstrated ability to use Microsoft Word for document creation and editing.

Competency in Microsoft Excel for data entry, basic calculations, and simple spreadsheet management.

Strong verbal and written communication skills in both English and Bahasa Malaysia.

Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment.

Excellent organizational skills and attention to detail to ensure accuracy in all administrative tasks.

A proactive and helpful attitude, with a willingness to learn and support the team.

Familiarity with general office procedures, such as filing, answering phones, and managing correspondence.

Requirements

• High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.
• A minimum of 1-2 years of prior administrative or clerical experience is necessary.
• Proficiency in basic computer operations and standard office software is essential.
• Demonstrated ability to use Microsoft Word for document creation and editing.
• Competency in Microsoft Excel for data entry, basic calculations, and simple spreadsheet management.
• Strong verbal and written communication skills in both English and Bahasa Malaysia.
• Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment.
• Excellent organizational skills and attention to detail to ensure accuracy in all administrative tasks.
• A proactive and helpful attitude, with a willingness to learn and support the team.
• Familiarity with general office procedures, such as filing, answering phones, and managing correspondence.

Responsibilities

• Provide general administrative support, including answering phones, managing mail, and directing inquiries to the appropriate personnel.
• Assist with data entry and maintain accurate records in company databases and filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and format documents, reports, and presentations using Microsoft Word and Excel.
• Manage office supplies inventory and place orders as needed to ensure adequate stock levels.
• Support the HR department with onboarding processes, including preparing new hire documentation and coordinating orientation schedules.
• Handle basic customer service inquiries via phone and email, providing information and resolving issues as appropriate.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• EIS