Administrative (Contract)

Synergy Staffing; Shah Alam; On-site; MYR 20,000 - 31,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

EIS

Job summary

Synergy Staffing is seeking an entry-level Administrative Assistant in Shah Alam to support daily office activities. The role requires a high school diploma and 1–2 years of clerical experience is advantageous, with proficiency in Word and Excel.

The ideal candidate will be organized, detail-oriented, and capable of multi-tasking in a fast-paced environment, while communicating effectively in English and Bahasa Malaysia. Training and onboarding support are provided.

Qualifications

• High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.
• 1-2 years of prior administrative or clerical experience is beneficial but not required.

Responsibilities

• Provide general administrative support, including telephone handling and mail management.
• Assist with data entry and maintain records in company databases and filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and format documents, reports, and presentations using Microsoft Word and Excel.
• Manage office supplies inventory and place orders to ensure adequate stock.
• Assist HR onboarding processes and coordinate orientation schedules.
• Handle basic customer service inquiries via phone and email.

Skills

Microsoft Word

Microsoft Excel

English proficiency

Bahasa Malaysia

Time management

Organizational skills

Attention to detail

Proactive attitude

Education

High school diploma (SPM/'O' Level)

Tools

Basic computer operations

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.

A minimum of 1-2 years of prior administrative or clerical experience is necessary.

Proficiency in basic computer operations and standard office software is essential.

Demonstrated ability to use Microsoft Word for document creation and editing.

Competency in Microsoft Excel for data entry, basic calculations, and simple spreadsheet management.

Strong verbal and written communication skills in both English and Bahasa Malaysia.

Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment.

Excellent organizational skills and attention to detail to ensure accuracy in all administrative tasks.

A proactive and helpful attitude, with a willingness to learn and support the team.

Familiarity with general office procedures, such as filing, answering phones, and managing correspondence.

Requirement

• High school diploma or equivalent (SPM/'O' Level) is required for this entry-level position.
• A minimum of 1-2 years of prior administrative or clerical experience is necessary.
• Proficiency in basic computer operations and standard office software is essential.
• Demonstrated ability to use Microsoft Word for document creation and editing.
• Competency in Microsoft Excel for data entry, basic calculations, and simple spreadsheet management.
• Strong verbal and written communication skills in both English and Bahasa Malaysia.
• Ability to manage multiple tasks and prioritize workload effectively in a fast-paced environment.
• Excellent organizational skills and attention to detail to ensure accuracy in all administrative tasks.
• A proactive and helpful attitude, with a willingness to learn and support the team.
• Familiarity with general office procedures, such as filing, answering phones, and managing correspondence.

Responsibility

• Provide general administrative support, including answering phones, managing mail, and directing inquiries to the appropriate personnel.
• Assist with data entry and maintain accurate records in company databases and filing systems.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and format documents, reports, and presentations using Microsoft Word and Excel.
• Manage office supplies inventory and place orders as needed to ensure adequate stock levels.
• Support the HR department with onboarding processes, including preparing new hire documentation and coordinating orientation schedules.
• Handle basic customer service inquiries via phone and email, providing information and resolving issues as appropriate.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave
• EIS