Centre Procurement & Admin Coordinator

Busy Bees Malaysia Sdn. Bhd.; Kuala Lumpur; On-site; MYR 40,000 - 67,000; Full time

Job summary

Busy Bees Malaysia Sdn. Bhd. is seeking a diligent Procurement & Admin professional in Kuala Lumpur to manage procurement, fixed asset tracking and financial operations for multiple centres.

You will raise Purchase Orders, monitor deliveries, and liaise with Finance for invoicing and payments. The role requires a Diploma in Administration/Business with 3+ years in a similar function, strong interpersonal skills, and proficiency in Microsoft Office.

Qualifications

• Diploma in Administration, Business, or related field.
• At least 3 years of relevant work experience.
• Strong interpersonal and communication skills.
• Proven ability to negotiate with suppliers on terms, pricing and delivery.
• Proactive, independent worker with good time management.
• Proficient in Microsoft Office applications.

Responsibilities

• Procure items from vendors for groceries, cleaning, stationery and other resources; raise Purchase Orders or Expense Reports.
• Review order checklists and place orders per timelines.
• Monitor delivery, quantity and quality for payment processing.
• Ensure purchases align with centre needs and manage stock to avoid ad-hoc purchases.
• Liaise with Finance on invoicing and payment.
• Assist capital expenditure and asset inventory tracking.
• Build collaborations with centres, vendors and stakeholders.
• Streamline procurement processes to reduce lead times and risks.
• Record financial data accurately and support month-end closing and centre reporting.

Skills

Interpersonal skills

Time management

Negotiation

Proactive

Adaptability

Discretion

Education

Diploma in Administration/Business or related field

Tools

Microsoft Office

Job description

Busy Bees Malaysia Sdn. Bhd. is seeking a diligent Procurement & Admin professional in Kuala Lumpur to manage procurement, fixed asset tracking and financial operations for multiple centres.

You will raise Purchase Orders, monitor deliveries, and liaise with Finance for invoicing and payments. The role requires a Diploma in Administration/Business with 3+ years in a similar function, strong interpersonal skills, and proficiency in Microsoft Office.