Purchasing Clerk (Buyer) - Malaysia

RSI Malaysia; Kedah; On-site; MYR 60,000 - 90,000; Full time

Job summary

RSI Malaysia is seeking a Buyer in Kedah to procure production materials, components, and services from approved suppliers to support manufacturing schedules and customer demand. The role involves issuing purchase orders, supplier negotiations, and ensuring timely deliveries within ERP/MRP processes.

Ideal candidates have 1–5 years of purchasing or procurement experience, knowledge of supplier management and negotiation, and strong Excel/PowerPoint skills for data analysis and reporting.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Purchasing or a related discipline.
• 1–5 years of purchasing, procurement, supply chain, or related manufacturing experience.
• Knowledge of purchasing practices, supplier management, and negotiation.
• Working knowledge of mechanical components, hardware, OEM components, and production materials.
• Strong analytical, negotiation, organizational and problem-solving skills.
• Excellent communication and interpersonal skills with the ability to collaborate across teams.
• Proficient in Microsoft Office, especially Excel and PowerPoint.

Responsibilities

• Purchase production materials, components, equipment, and services from approved suppliers to support manufacturing schedules and customer demand.
• Issue and manage purchase orders, ensuring timely supplier acknowledgements and order confirmations.
• Negotiate pricing, lead times, and terms to achieve best total cost while maintaining quality.
• Analyze supplier quotations and proposals based on price, quality, delivery, lead time, and terms.
• Monitor supplier performance and expedite orders to prevent shortages.
• Resolve delivery delays, quality concerns, and invoice discrepancies with suppliers.
• Follow up on open purchase orders and maintain accurate delivery commitments in the ERP/MRP system.
• Coordinate with Engineering, Warehouse, Finance, and Production to ensure timely material availability.
• Maintain supplier records and procurement documentation.
• Support localization, cost reduction, and continuous improvement initiatives.

Skills

Negotiation

Analytical skills

MS Excel

PowerPoint

Communication

Education

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Purchasing or a related discipline

Tools

ERP/MRP systems

Microsoft Office

Job description

The Buyer is responsible for procuring production materials, components, equipment and services from approved suppliers at the best overall value while meeting quality, cost, and delivery requirements. This position supports daily purchasing activities, maintains supplier relationships, monitors material availability, and ensures uninterrupted supply to support manufacturing operations. The Buyer also assists in supplier development, localization initiatives, and continuous cost improvement efforts under the guidance of the Manager, Quotation and Cost Management.

Key responsibilities

Purchase production materials, components, equipment, and services from approved suppliers to support manufacturing schedules and customer demand

Issue and manage purchase orders, ensuring timely supplier acknowledgements and order confirmations

Negotiate pricing, lead times, and commercial terms to achieve the best total cost while maintaining quality and delivery performance

Analyze supplier quotations and evaluate proposals based on price, quality, delivery, lead time, and commercial terms

Monitor supplier performance and expedite orders to prevent material shortages and production disruptions

Resolve issues related to delivery delays, quality concerns, invoice discrepancies, and supplier performance

Follow up on open purchase orders and maintain accurate delivery commitments in the ERP/MRP system

Coordinate with Engineering, Warehouse, Finance, and Production to ensure timely material availability

Maintain supplier records, purchasing documentation, and accurate procurement data

Support supplier localization, cost reduction initiatives, and continuous improvement activities

About you

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Purchasing or a related discipline

1-5 years of purchasing, procurement, supply chain, or related manufacturing experience

Knowledge of purchasing practices, supplier management, and commercial negotiation

Working knowledge of mechanical components, hardware, OEM components, and production materials

Strong analytical, negotiation, organizational, and problem-solving skills

Excellent communication and interpersonal skills with the ability to collaborate across functional teams

Proficient in Microsoft Office applications, particularly Excel and PowerPoint

Detail-oriented, self-motivated, and able to manage multiple priorities in a fast-paced manufacturing environment

Ability to multi-task and work independently

Regular and reliable attendance and flexibility to work overtime/extended hours as business needs dictate