Business Administrative Executive

Solarvest (Vietnam) Company Limited; Petaling Jaya; On-site; MYR 44,640 - 66,960; Full time

Job summary

A global energy solutions company located in Petaling Jaya is seeking a Business Administrative Executive to provide high-level administrative support to the Vice President. The successful candidate will manage the VP's calendar, prepare executive reports, and coordinate communications across global operations. Qualifications include a Bachelor’s degree in Business Administration and 5 years of relevant experience. Strong organizational and communication skills are essential for this role.

Qualifications

• 5 years of administrative or executive support experience is required.
• Excellent organizational, communication, and multitasking skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the VP’s calendar and support meetings.
• Prepare reports, presentations, and briefing materials.
• Coordinate internal and external communications.

Skills

Strong organizational skills

Effective communication skills

Multitasking abilities

Proficiency in Microsoft Office Suite

Attention to detail

Education

Bachelor’s degree in Business Administration

Job description

Job Description:

The Business Administrative Executive provides high-level administrative and operational support to the Vice President (Global Office). This role ensures the smooth execution of day-to-day activities, coordinates cross-functional communications, and assists in strategic and administrative matters related to global operations.

Key Responsibilities:

• Manage the VP’s calendar and partially support HOD, meetings, travel arrangements, and correspondence.
• Prepare reports, presentations, and briefing materials for executive meetings.
• Coordinate internal and external communications across global offices and departments.
• Support project tracking, documentation, and follow-ups on key initiatives.
• Handle confidential information with discretion and professionalism.
• Assist in budget monitoring, expense reporting, and procurement processes.
• Organize events, conferences, and stakeholder engagements as required.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field.
• 5 years of administrative or executive support experience.
• Strong organizational, communication, and multitasking skills.
• Proficient in Microsoft Office Suite and business communication tools.
• High level of professionalism, discretion, and attention to detail.