Business Administration/Management Intern

Heriot-Watt University Malaysia Sdn Bhd; Putrajaya; On-site; MYR 17,000 - 25,000; Full time

Job summary

Heriot-Watt University Malaysia in Putrajaya offers multiple 4 positions for Business Administration/Management Interns in the Registry and Academic Support Department. Period: Aug 2026 – Jul 2027.

Interns will assist with exam logistics, records management, and accreditation documentation, gaining exposure to university operations and quality processes. The role emphasizes admin support during examination periods, event coordination, and effective communication with students and staff.

Qualifications

• Diploma/Degree in Business Administration/Management/Office System.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, OneDrive)
• Ability to handle confidential information responsibly.

Responsibilities

• Support examination logistics (venue arrangement and layout).
• Assist in processing and organizing student examination records, materials and documents.
• Assist in preparing attendance lists and reporting using university systems or spreadsheets; provide admin support during examination periods (printing, filing, scanning).
• Assist in handling enquiries from students and staff related to exams; support invigilation coordination and other duties at the exam venue.
• Liaise with students, staff, and participants for communication and updates.
• Assist in preparation and organisation of documentation for programme accreditation and reaccreditation exercises.
• Support programme, faculty, and institutional reviews by compiling and verifying documentation for internal reviews and external audits.
• Map collected evidence against MQF, COPPA, and professional body requirements.
• Assist in drafting summaries, reports, and supporting narratives for accreditation submissions and audits.
• Maintain and update tracking systems to monitor accreditation progress and compliance indicators.
• Assist in coordinating and executing events such as employer talks, networking sessions, workshops, and employability programs.
• Support event logistics, registrations, attendance tracking, and post-event evaluations.
• Promote career services, workshops, and opportunities through various channels.
• Respond to student inquiries regarding career-related programs and services.
• Assist in creating engaging content for social media, newsletters, and student communications.
• Maintain accurate records of student participation, employer engagement, EmPOWER programme, and career outcomes.
• Prepare reports, presentations, and documentation for internal use.

Skills

Strong communication

Interpersonal skills

Education

Diploma/Degree in Business Administration/Management/Office System

Tools

Microsoft Office (Outlook, Word, Excel, OneDrive)

Job description

Business Administration/Management Intern

Registry and Academic Support Department have several divisions that requires support from intern, there are 4 available positions. Below are the key responsibilities for each division.

Key Responsibilities

Support examination logistics (venue arrangement and layout)

Assist in processing and organizing student examination records, materials and documents

Assist in preparing attendance lists and reporting using university systems or spreadsheets. Provide administrative support during examination periods (printing, filing, scanning documentation)

Assist in handling enquiries from students and academic staff related to exams.Support invigilation coordination and other duties required in the exam venue.

Liaise with students, staff, and participants for communication and updates.

Academic Quality:

Assist in the preparation and organisation of documentation required for programme accreditation and reaccreditation exercises.

Support programme, faculty, and institutional reviews by compiling and verifying documentation for internal reviews and external audits.

Map collected evidence against relevant frameworks and standards (e.g., MQF, COPPA, professional body requirements).

Assist in drafting summaries, reports, and supporting narratives for accreditation submissions, programme reviews, and audit documentation.

Maintain and update tracking systems (e.g., spreadsheets/ databases) to monitor accreditation progress, document status, and compliance indicators.

Assistin coordinating and executingevents and activities such asemployer talks, networking sessions, workshops, and employability programs.

Support eventlogistics, registrations, attendance tracking, and post-event evaluations.

Promote career services, workshops, and opportunities through various communication channels.

Respond to student inquiriesregardingcareer-related programs and services.

Assistin creating engaging content for social media, newsletters, and student communications.

Maintainaccuraterecords of student participation, employer engagement, EmPOWER programme, and career outcomes.

Prepare reports, presentations, and documentation for internal use.

Requirements

Diploma/Degree in Business Administration/Management/Office System

Strong communication and interpersonal skills.

Proficient in Microsoft Office applications (Outlook, Word, Excel, and OneDrive)

Ability to handle confidential information responsibly

Period: Aug 2026 - Jul 2027 | Positions: Multiple

Heriot-Watt University is a global research-led institution with five campuses in the UK, Dubai, and Malaysia. Founded in Edinburgh in 1821 as the world’s first mechanics institute, it gained university status by Royal Charter in 1966.

For over 200 years our pioneering research and education has made a positive impact on the global stage. We continue to push new frontiers in the fields of Science, Technology, Engineering, Business and Design.

Heriot-Watt University Malaysia, established in 2012 in Putrajaya, offers quality British education in Southeast Asia with programmes in business, engineering, actuarial science, data science, and psychology.

Heriot-Watt University is a global research-led institution with five campuses in the UK, Dubai, and Malaysia. Founded in Edinburgh in 1821 as the world’s first mechanics institute, it gained university status by Royal Charter in 1966.

For over 200 years our pioneering research and education has made a positive impact on the global stage. We continue to push new frontiers in the fields of Science, Technology, Engineering, Business and Design.

Heriot-Watt University Malaysia, established in 2012 in Putrajaya, offers quality British education in Southeast Asia with programmes in business, engineering, actuarial science, data science, and psychology.